High School Guest Teacher Coordinator

High School Guest Teacher Coordinator

Indianapolis, IN • Administration

Indianapolis, IN • Staff

Herron-Riverside High School
 

Job Type: Full-Time

FLSA: Exempt

Campus: Herron Riverside High School

Department: Administration

Reports To: Head of School

Managing Employees: Yes

Salary Range:  Commensurate with experience
 

Job Description

The Guest Teacher Coordinator provides administrative support to ensure guest teacher teachers are recruited, trained and placed effectively.   The Guest Teacher Coordinator reports to the Head of School.

Job Responsibilities

• Coordinates orientations on a periodic basis for guest teachers regarding policies and procedures related to the classroom.
• Updates guest teacher handbook and related orientation materials.
• Establishes and maintains a pool of available and approved guest teachers.
• Recruits qualified guest teacher teachers to ensure the approved pool is adequate for high need periods.
• Receives requests for guest teachers by email or telephone.
• Assigns guest teachers on a daily basis.  Ensures guest teachers have all necessary information, including lesson plans from classroom teachers.
• Serves as the first available guest teacher as much as possible.
• Serves as the primary point of contact for guest teachers while they are placed in the classroom.
• Notifies the Head of School when the demand for guest teachers exceeds those available.
• Submits guest teacher pay requests to the business office.
• Assists with administrative school functions when not in the classroom.
• Attendance at scheduled faculty meetings, professional development meetings and other sessions as determined by the Head of School.
• Attendance at evening events that include but may not be limited to Parent Orientation, Meet the Teacher Night, Parent/Teacher Conferences and Open Houses.  The dates of these events are listed on the Master Calendar.
• An expectation of professional and ethical conduct and professional growth throughout the year.
• Collaboratively works with the administration and others to support the policies, guidelines, and working procedures for Herron High School.
• Performs other duties as determined necessary by the administration.
• An assignment of 180 days with vacation as approved by the Head of School.

Compensation

Negotiable depending on experience.   Full-time benefits include health, dental, vision & life insurance; health savings account contributions, short-term & long-term disability, retirement contributions, paid vacation & sick days.  

Outcomes/Measures of Success 

In their first year as Guest Teacher Coordinator, the individual in this role can aim to accomplish several key objectives, given the criteria provided. These goals can help establish a solid foundation for their work and create a positive impact on the school community:

Guest Teacher Coverage Rate

• 95%+ daily coverage rate of classrooms with qualified guest teachers.
• Zero instances of unfilled classrooms without prior Head of School notification.

Guest Teacher Pool Management

• Maintains an active pool of qualified guest teachers at all times.
• Adds new guest teachers proactively before peak absence periods (e.g., flu season).

Daily Operations & Assignment Quality

• All guest teachers receive plans and student-specific notes prior to arrival.

Training and Onboarding

• Conducts orientation for new guest teachers monthly or as needed.
• Updates handbook and training materials at least twice per year.

Communication & Responsiveness

• Responds to all coverage requests within 24 hours.
• Serves as point-of-contact during school hours for guest support needs.

Systems & Efficiency

• Develops or maintains an efficient digital tracking system for coverage, contact information, and feedback.

By focusing on these objectives, the Guest Teacher Coordinator can establish a strong presence, address immediate needs, and set the stage for long-term success in promoting a positive and productive school environment.

Benefits of Employment at Herron Classical Schools

Competitive market wages. Full-time employees are offered benefits through Herron Classical Schools that include; medical insurance through ICHRA marketplace, dental, vision & life insurance through United HealthCare; 403b retirement contributions through T. Rowe Price, and employer match up to 5%, optional employee health savings account contributions, short-term & long-term disability, and generous paid vacation & sick days.

Herron Classical Schools Overview

Herron Classical Schools operates two high schools – Herron High School and Riverside High School – and Herron Preparatory Academy, eventually serving grades kindergarten through 8th grade. Herron Classical Schools is incredibly proud of our network and our scholars. And, based on the data shared in the US News and World Report National Public-School Rankings for 2024, the rankings we received are a testament to our work paying off. In these rankings, of which 17,655 schools throughout the nation were ranked, based on our performance on state-required tests, graduation, and how well we prepare students for college, we earned the following rankings:

• Herron High School and Herron-Riverside ranked #1 and #2 Charter High Schools in Indianapolis.
• Herron High School continues to be highly ranked since our first graduating class in 2010 and is currently ranked #316 in the nation.
• Herron High School ranked #2 in the state for College Readiness.
• Herron High School placed in the top 2% of public schools nationwide in the following:
• #2 in Indianapolis/Metro Area High Schools.
• #5 in Indiana High School
• #73 in Charter High Schools
• Herron-Riverside was ranked in the top 35% of public schools.
• A-rated by IDOE
• #2 Charter in Indy

Compensation

Negotiable depending on experience.   Full-time benefits include health, dental, vision & life insurance; health savings account contributions, short-term & long-term disability, retirement contributions, paid vacation & sick days.

Requirements

 Qualifications

• 5 to 7 years experience required, preferably as administrative support in an academic setting.
• Strong organizational skills, and the ability to manage multiple tasks and changing priorities.
• Ability to work in a team environment.
• Experience working in deadline-driven environments.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office products.
• Bachelors’ Degree preferred, high school diploma required.

Diversity & Inclusion – Embracing a Culture of Respect

Diversity and inclusion are integral to Herron Classical Schools’ mission and are embedded in its Core Values. By building a culture of respect and trust through relationships with people and ideas, HCS believes that a highly intentional diversity enriches our community. HCS is committed to creating an inclusive culture where all forms of diversity are embraced, respected, and valued.

Equity Statement

Herron Classical Schools, through action and in partnership with families and community, will uphold the values, policies, and practices that promote cultural competence. We are committed to eliminating biased institutional structures, hiring practices, and practices that affect student learning and achievement. We will embrace and empower students and staff in their individual identities to establish and sustain human dignity, justice, equitable treatment, and inclusiveness in the classroom and workplace. 

Non-discrimination Statement

Herron Classical Schools does not discriminate on the basis of race, color, gender, sex, gender identity, disability, religion, ancestry, national or ethnic origin, or any characteristic that is legally protected under applicable local, state, or federal law in the administration of its educational policies, behavior policies, admissions policies, scholarship and loan programs, food service, hiring practices, and athletic or other school-administered programs.

Herron Classical Schools abides by the Indiana Civil Rights Laws (I.C. 22-9-1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), Section 504 (Rehabilitation Act of 1973), and the Americans with Disabilities Act (42 USCS § 12101,et.seq.). Complaints regarding acts of sexual discrimination or harassment in violation of Title IX requirements should be filed with Herron Classical Schools Title IX Coordinator by filling out a Report of Harassment form available from Student Services or any school administrator. Inquiries regarding compliance by Herron Classical Schools with Title IX and other civil rights laws may be directed to the Title IX Coordinator, Herron Classical Schools, 110 E. 16th Street, Indianapolis, IN 46202, or the Director of the Office for Civil Rights, U.S. Department of Education, 111 North Canal Street, Suite 1053, Chicago, IL 60606-7204.