Clerk Typist 3 - MH/EI/DP

Must apply on external site: https://www.governmentjobs.com/careers/northamptoncounty

Application deadline is June 4, 2025 at 5:00 PM EST. Applicants will not be contacted until after this date. Internal applicants will be considered before external applicants.

Monday-Friday Day Shift (in person)

Pension retirement plan [20 years of service = full retirement at age 55 OR any # of years = full retirement at age 60]. Vested at five years.

Internal growth opportunities!

Low-cost Medical/Prescription/Dental/Rx all offered at one rate (% of salary)

PPO or High Deductible PPO with employer HSA contribution

11 paid holidays

Job Description

GENERAL PURPOSE
The Clerk Typist 3 – MH/EI/DP position is responsible for all highly confidential clerical duties. These duties are related to personnel actions, equipment and supplies, and file maintenance.   This position provides lead responsibility over three Clerk Typist 2s performing more routine and repetitive tasks.

SUPERVISION RECEIVED
This position reports directly the Mental Health/Early Intervention/Developmental Programs (MH/EI/DP) Administrator.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Prepares all confidential and personnel work according to County and Agency procedures and requirements. Establishes and maintains employee working files; prepares organizational charts; and maintains current list for staff addresses and telephone numbers. 

Prepares job vacancy reports and county personnel transaction forms to report salary changes, disciplinary actions, changes in staff complement, and all other personnel actions. 

Prepares performance evaluations and all required documents and correspondence as mandated by federal and state laws and regulations and county and departmental policies and procedures.  

Corresponds with IT to get new employee work stations set up with proper working equipment.  Makes any needed employee changes via “Service Desk Plus” (new hires, transfers, etc.).  Adds new hires to MH/EI/DP telephone list and copiers.

Serves as a Lead Worker to division’s clerical staff, overseeing flow of work and reviewing completed work products for accuracy.  Provides back-up to Clerk Typist 2s as needed.  

Serves as the backup Mental Health commitment hearings liaison for scheduling and coordinating. Duties include prepping the petitions for the MH hearings; conducting on-line hearings via video software every Tuesday and Friday morning, or as scheduled; providing guidance to the facilities throughout the week regarding the hearing process; working with the Court liaison to have issues addressed; processing signed orders for distribution; and tracking petitions and hearings in an electronic database.

Responsible for exporting and analyzing financial reports for the Developmental Programs unit.

Attends and is responsible for taking minutes at the MH/EI/DP Advisory Board Meetings.  Prior to meeting, places newspaper advertisements and contacts board members with meeting reminders.  Distributes draft minutes and approved minutes to the Board.  Reviews and submits paperwork for new Board membership and re-appointments.  Handles correspondence and keeps track of the membership terms.

Responsible for Monthly Report on Agency Voter Registration reports to PA DHS.

Maintains the MH/EI/DP petty cash fund and is responsible for disbursements from the account.

Oversees operation and maintenance of office equipment for MH/EI/DP and serves as a contact person between the Human Services Bldg. and the Government Center.  Initiates purchase orders as needed.   

Maintains inventory control of office supplies and forms and orders replacements as needed. 

Types letters, memos, forms, reports, and other additional typing as assigned.

Answers Agency’s multi-line telephone as needed.

Schedules conference rooms as needed.

Opens, date stamps, and records agency’s U.S. mail and delivers to Agency Administrator.

Registers staff for training; makes and confirms reservations for overnight trainings; remind staff of upcoming training; keeps record of all staff trainings. 

Attends training classes as necessary to remain current about office procedures and office equipment and software for office equipment.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE – Six (6) months as a Clerk Typist 2 and educational development to the level of completion of high school; OR

One (1) year of progressively complex clerical typing experience and completion of high school; OR

Six (6) months of moderately complex clerical typing work and completion of a post high school business curriculum; OR

An equivalent experience and/or training which provided the required knowledge, skills, and abilities.

Employee assigned to this title will be required to possess and maintain a valid and current motor vehicle operator’s license. Must have an acceptable driving record. Personal vehicle required for County business, employee is eligible for mileage reimbursement.

KNOWLEDGE, SKILLS, AND ABILITIES  
Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

Knowledge of the specialized office procedures and practices that relate to the work process.

Ability to establish and maintain effective working relationships with co-workers, clients, outside agencies, and the general public.

Ability to understand and follow verbal and written directives.

Ability to make independent decisions to resolve problems and execute procedures in a variety of situations.

Ability to develop and set up office clerical procedures. 

Ability to proofread work for grammatical format and substance.

Ability to organize work in a manner that insures smooth processing and accomplishment of priority items on schedule.

Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse.

Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation.

Ability to compose routine correspondence.

Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process.

Ability to perform intermediate arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by two or more digit whole numbers or decimal multipliers and divisors.

Ability to operate office and mail processing machines such as the PC, printer, scanner, shredder adding machine, photocopier, postage meter; and instruct others in their use.

Maintains confidentiality in performance of duties in dealing with personnel issues, and information about clients, in accordance with current regulations and policies.

Attend trainings as required either locally or out of town.

TOOLS AND EQUIPMENT
Telephone (including multi-line), personal computer (including word processing and spreadsheet software), printer, scanner, calculator, writing implements, mail machine, fax machine, postage meter, copy machine, scanner, paper shredder, and other office equipment.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.  
The employee must occasionally lift and/or move up to 25 pounds.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, oral interview, and reference check as well as job related tests may be required. 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS:      FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION:    CAREER SERVICE
PAY GRADE:         HS-30
UNION STATUS:  NON-UNION

Created April 2025