Financial Aid, Veterans, and Scholarship Coordinator

Financial Aid, Veterans, and Scholarship Coordinator

Oregon State University - Cascades

Department: Acad Prog / Student Aff (LCB)

Appointment Type: Professional Faculty

Job Location: Bend

Recommended Full-Time Salary Range: $42,566 to $50,001

Job Summary:

Oregon State University (OSU ) – Cascades is seeking a Financial Aid, Veterans, and Scholarship Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

This position is located in Bend, Oregon.

Reporting to the Assistant Director of Enrollment Services, the Financial Aid, Veterans, and Scholarship Coordinator is responsible for advising current and prospective students, both undergraduate and graduate, on financial aid and scholarship opportunities. They assist in the recruitment and retention efforts of OSU -Cascades. The person in this position will be a resource to veterans regarding benefits processes and help to connect new students to the campus veteran community. This position will also support the financial literacy program for OSU -Cascades students.

Why OSU?

Why OSU -Cascades?

Founded in 2001, Oregon State University – Cascades brings higher education to Central Oregon while leveraging the excellence of a land grant and top-tier research university in one of the most dynamic cities in the Pacific Northwest.

Located near downtown Bend and surrounded by mountains, forest and high desert, OSU -Cascades offers small classes that accelerate faculty-student mentoring and experiential learning in an innovative environment that accelerates opportunities for student, faculty and staff development and advancement.

With a 128-acre campus under development and a goal to grow to 3,000 to 5,000 undergraduate and graduate students, OSU -Cascades is delivering on a 40-year grassroots community effort to bring the benefits of a comprehensive university to the region:

Student Body and Alumni

https://osucascades.edu/about is as of fall 2024.

• 1,370 undergraduate and graduate students

• 78% from Oregon

• 42% Central Oregonians

• 24% first generation students

• 23% students of color

• 19 students on average per class

• 95% of 2023 graduates employed or in graduate school within 6 months of graduation

• 5,625 degrees awarded since founding

Academic Majors

A growing portfolio of https://osucascades.edu/academics at OSU -Cascades is designed to meet regional and state industry workforce and economic needs.

Research

https://osucascades.edu/research underway at OSU -Cascades focuses on challenges in energy, the environment, human wellness, social justice and society. Labs at OSU -Cascades include the FORCE biomechanics lab, the Laboratory for the American Conversation and the Sustainable Tourism Laboratory.

Campus Development

OSU -Cascades’ campus https://osucascades.edu/campus-expansion is driven by an award-winning long range development plan and engineering efforts that are transforming brownfields into a thriving university campus. Sustainability plans include net zero energy, waste and water goals. Initial sustainability efforts are seen in geothermal sourced energy to heat and cool buildings, and native plant landscaping requiring little or no irrigation. In addition to an academic core, campus plans includes a 24-acre innovation district, mid-market affordable housing, and 10-miles of walking/biking trails.

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% FINANCIAL AID Work with undergraduate and graduate prospective and current students and their families from diverse backgrounds. Educate students and their families on federal, local and institutional aid programs. Assist students to understand the financial aid process and how to apply for aid and scholarships. Help students understand their financial aid award to support the admissions and retention goals of the campus.

Understand financial aid life cycles and appropriate communications to students and actions required by students at each stage. Understand the integration of admissions and financial aid life cycles and clarify differences to prospective and admitted students.

Advise both undergraduate and graduate students on implications to financial aid of registration activity, e.g., withdrawing from a class or being less than full-time status. Understand and explain Satisfactory Academic Progress requirements. Liaison with Financial Aid offices in Corvallis and at Central Oregon Community College as needed to clarify student’s financial aid status, requirements, and actions to be taken. Track student status and follow up as needed.

Assist Degree Partnership Program, DPP students with their enrollment and financial aid questions.

Direct students to financial aid forms and provide guidance in preparation and submission to Oregon State Financial Aid Office in Corvallis.

Refer students to other university services as needed. Work with academic advisors who have students with academic difficulties related to meeting the Federally and university required Satisfactory Academic Progress requirements.

Responsible for maintaining accuracy and coordination with OSU Corvallis of the OSU - Cascades financial aid and scholarships web sites.

Prepare materials for and attend recruiting events to present financial aid and scholarship opportunities to prospective students.

Present financial aid and scholarship information for FAFSA /ORSAA nights, other recruit events on campus, at local high schools, and community college campuses. Assist external community members who inquire about financial aid programs and aid opportunities.

Attend professional workshops/training as needed to maintain knowledge of federal student financial aid programs and scholarship opportunities.

20% SCHOLARSHIPS Promote scholarship opportunities to OSU -Cascades students. Coordinate OSU -Cascades scholarship committee and manage the scholarship and awards process with the Assistant Director. Set up scholarship application. Work closely with the OSU Scholarship Office. Track payments for outside scholarships. Monitor scholarship disbursements and balance scholarship fund.

10% VETERANS Meet with prospective and current students to explain certification steps and dual enrollment program regarding benefits. Liaison with Veterans Certifying Officials and Veterans Advisor in Corvallis as needed to clarify student’s veteran’s benefits status and requirements. Understand residency requirements and possible implications for benefits. Organize and represent OSU -Cascades at on campus veterans outreach events sponsored by the university. Liaison with Federal, State, and local government agencies and community organizations that prove benefits and services available to student veterans and their families to facilitate connection when needed. Responsible for maintaining accuracy and coordination with OSU Corvallis of the OSU -Cascades veterans web site.

5% FISCAL LITERACY This position supports the enrollment services and financial literacy program which entails creating and presenting materials for new student orientation and current student groups that cover topics such as financial planning/budgeting, debt literacy, and loan repayment. They coordinate student peer mentor schedules, backup customer service for the office, and attend weekly financial literacy meetings in partnership with the Assistant Director.

5% OTHER DUTIES AS ASSIGNED Participates in professional organizations and activities, serves as a member of university committees, completes annual reports, ad hoc projects and other duties as assigned.

What You Will Need

• Bachelor’s degree in field of choice from regionally accredited institution.

• Minimum of one year of experience working with financial aid, scholarships, veterans’ services or other student support services at a high school, college or university.

• Ability to work with and advise diverse students, parents, and community members.

• Demonstrated ability to communicate effectively, both in writing and verbally.

• Experience in public speaking and development of presentation materials

• Proven ability to successfully perform work that requires accuracy, attention to detail, and confidentiality.

• Flexibility in adapting to changing conditions: partner with others to accomplish tasks.

• Successful experience working within a diverse team.

• Strong organizational and time management skills.

• Proficiency with computer supported systems as evidenced by previous professional or practical experience.

• A strong dedication to delivering outstanding customer service with a genuine desire to help people.

• Experience delivering and/or supporting student service-oriented programs for audiences from diverse backgrounds and various cultural identities. Comfortable learning and adapting supporting material.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. 

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.  

What We Would Like You to Have

• 1-3 years successful and progressively responsible professional experience in financial aid or related student contact area.

• Fluency in a second language, Spanish preferred.

• Experience working with scholarships.

• Proficiency with Banner Student Information System (SIS ) or other student information system.

Working Conditions / Work Schedule

Occasional evening and weekend work as needed. Travels to events in Central Oregon for recruitment and outreach.

Special Instructions to Applicants

To ensure full consideration, applications must be received by 5/28/25. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact: Johana Hernandez

johana.hernandez@OSUCascades.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6227937

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