Payroll & Benefits Specialist

This position may have the opportunity for hybrid work after onboarding is complete. 

Position Summary

The Payroll & Benefits Specialist is responsible for the coordination and administration of company payroll and benefits processes, procedures, systems and compliance.  Under the direction of the Chief Financial & Administrative Services Officer, this position critically reviews and analyzes payroll, benefits and tax procedures to ensure accurate and timely delivery of all related services to company employees. 

Expected compensation between $59,337.07 - $74,171.34 per year. Compensation will be determined based on relevant experience and skills.

Payroll & Benefits Specialist Essential Functions

• Operates as the subject matter expert in benefits and payroll; is accountable for the oversight and performance of internal processes and outside vendors related to the company payroll and benefits program.
• Actively works with the department Director to develop and implement payroll processes and systems, trains and facilitates management and employee understanding of payroll procedures
• Works with 3rd party payroll company to ensure accurate and timely payroll and benefits administration
• Identifies and implements efficient payroll processes and develops audits to streamline a complex payroll
• Provides ongoing training to managers and employees regarding payroll and benefits
• Serves as primary contact for all 3rd party payroll and benefit vendors; maintains the relationship and communicates relevant information to leadership
• Coordinates payroll data entry and completes bi-weekly and semi-monthly payroll processing
• Assists with compliance with federal, state and local legal requirements, advising management on needed actions.
• Interacts with external auditors from various agencies
• Administers Open Enrollment and new hire benefits, as well as mid-year changes
• Serves as primary employee contact for questions relating to payroll and benefits
• Builds and maintains accurate benefit enrollment information within HRIS
• Administers the Annual Employee Benefit Renewal Process including communicating with employees on all benefit changes and answering benefit questions and general inquiries
• Develops and implements company wellness program including but not limited to third party EAP oversight, wellness initiatives and special projects as directed
• Completes periodic payroll & benefit reporting and compliance including but not limited to: ACA, W2s, 5500

Other Essential Functions

• Must be available to work outside of regular working hours on occasion and able to travel to other offices as needed
• Participates in department and company meetings, as requested
• Performs other duties as assigned

Education & Licensing

• High School Diploma, or equivalent, required.
• Associate’s or Bachelor’s Degree in Business, Management, Finance or Human Resources or related field strongly preferred
• Payroll and/or benefit related certification highly desirable

Experience

• 3+ years of applicable experience with responsibility for payroll administration required
• Benefit coordination highly desirable
• Experience with UKG Ready highly desirable 

Skills & Knowledge Required

• Strong proven track record in benefits, payroll and compensation functions
• Robust knowledge and understanding of payroll tax regulations and applications in a multi-state and multi-company environment
• Ability to research complex issues and make recommendations based on findings
• Advanced knowledge of employee benefit rules and regulations including but not limited to deferred compensation, retirement plans, ERISA related benefits

Comprehensive Benefits Package

• Health insurance
• Dental insurance
• Paid Parental Leave
• Employer paid life and accidental death and dismemberment benefit
• Employee assistance program (EAP) benefit
• Company matched 401(k) plan
• Flex spending accounts (medical and dependent care)
• Health Savings Account
• Voluntary Benefits and Life Insurance Coverage
• PTO – Accrual begins on Date of Hire
• Floating Holiday Day
• Annual Scrubs allowance for clinic employees
• Free annual eye exams for you and your immediate family
• Significant discounts on our services and products for employee and immediate family members

Job Type: Full-time

Associated Eye Care is an Equal Opportunity/Affirmative Action Employer