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Print Services Technician: Bulk Mail Technician

Oregon State University

Print Services Technician: Bulk Mail Technician

Oregon State University

Department: VP Univ Relations & Mktg (NIA)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Print Services Technician: Bulk Mail Technician for University Relations and Marketing at Oregon State University (OSU ).

Marketing Services and Solutions provides professional and creative guidance for the multi-faceted communication pieces that OSU produces. This position is responsible for assisting all mailing operators with completion of jobs in the Production Mailing department according to job order instructions. This position requires excellent written, oral, and interpersonal communication skills, along with a commitment to providing excellent customer service. This position requires a current working knowledge of mail center operations, and knowledge of current postal regulations including bulk mail processing. URM values respect – respect for our customers, respect for our services and the value we bring to the university, and respect for our team members. We acknowledge and honor the dignity and fundamental value of all individuals and endeavor to ensure that our programs, services, policies, and procedures support individual and organizational efforts to build respect, dignity, fairness, caring, equality, and self-esteem among our entire team. Our efforts will support Oregon State University’s efforts to create and sustain an environment that respects diverse traditions, heritages, and experiences

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

75% Production Bindery

• Coordinate with bulk mail specialist to identify and prioritize all bulk mail projects.

• Operate high volume digital and inkjet envelope printers printing both black only and full 4 color process for both standard and variable data merged envelopes, making quality adjustments for a variety of bulk mailing projects.

• Operate high speed, inkjet addresser to print variable data information onto preprinted mail pieces.

• Operate postal meters.

• Identify and transfer both merged files and variable data files to proper addressing andprinting equipment, verifying correct file name and attributes per job ticket instructions.

• Monitor output on printers, addresser, and other equipment to ensure quality standardsare being met and make proper adjustment if necessary.

• Prioritize outgoing bulk mail projects and set up QC processes to ensure job qualityand accuracy.

• Update and close out bulk mail job tickets at end of projects ensuring all counts andpostage amounts are correct.

• Operate a variety of bulk mail production equipment including tabber and inserter asneeded for bulk mail projects.

• Identify and process accurately outgoing jobs for USPS and/or DAS shuttle service.

• Accurately follow USPS Presort Preparation guidelines (trays, sacks, pallets)

• Submit presort mail paperwork to USPS

• Process Incoming mailing lists from client to prepare for addressing and sorting

15% Bulk Mail and Fulfillment Inventory and Coordination

• Assists in organization by marking, sorting, and organizing inventory with accurate labeling or identifying codes.

• Assist with periodic review of inventory as well as perform physical inventory when required.

• Assists in examining the levels of supplies and raw material to determine shortages.

• Assists daily in-house fulfillments and shipments to update inventory.

• Assists in reconciling job tickets in Avanti to ensure all postage/pieces have been accounted and expedited correctly.

10% Other Duties as assigned

What You Will Need

• Knowledge of current postal regulations

• Strong organizational and customer service skills.

• Attention to accuracy and detail.

• Familiarity with the Microsoft Office software suite,Word, Excel and Outlook.

• A demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• 1 year experience with operating various types of industrial mailing equipment in a printing and/or mailing facility.

• Experience using BCC mailing software.

• Experience working in a university print and mail facility.

• Bulk mail experience in a university setting.

• Ability to keep accurate shipping/mailing reports and records.

Working Conditions / Work Schedule

Mailing services is a very fast-paced unit. This is a very physical position that requires standing for the majority of the day. The movements required include twisting, bending, and grasping. The employee must be able to lift a 70-pound carton or mailing sack. Due to the amount of equipment being used in the department, the environment is noisy and there is exposure to paper dust and some fumes. This person will be required to push and maneuver loaded carts weighing approximately 650 pounds. Hearing protection and back belts for lifting are provided and the employees are encouraged to use them. It is important that employees in this unit are cross-trained in order to fill in for employees who are gone. This position may require the employee to work a non-standard work shift in order to meet the customer needs.

Special Instructions to Applicants

To ensure full consideration, applications must be received by January 2, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Michelle Dunks, michelle.dunks@oregonstate.edu, 541-737-8419

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5886397

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