Procurement & Operations Coordinator

Procurement & Operations Coordinator

SCAR LLC 

Location: Stafford, VA
Work Arrangement: Remote
Salary Range: $15.00–$30.00 per hour (Based on Experience)
Position Type: Full-Time

About SCAR

SCAR LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in government procurement, logistics, supply chain management, tactical equipment sourcing, and mission-critical acquisition support for federal agencies, law enforcement organizations, military units, and global operations.

Our team manages thousands of products, vendors, solicitations, quotations, and procurement transactions annually. We operate in a technology-driven environment leveraging Microsoft 365, SharePoint, AI-powered tools, data analytics, and procurement automation to support customers worldwide.

We are seeking a highly organized, technology-savvy Procurement & Operations Coordinator who thrives in a fast-paced environment and enjoys solving complex sourcing and operational challenges.

Position Overview

This is not a traditional purchasing job.

Success in this role requires the ability to manage multiple software platforms, work from structured workflows, analyze large amounts of information, communicate with vendors and customers professionally, and maintain complete accuracy under pressure.

You will serve as a critical member of our procurement operations team, responsible for supporting government and commercial purchasing activities from opportunity identification through vendor sourcing, quoting, purchase execution, contract tracking, customer support, and post-award follow-up.

The ideal candidate is comfortable working with spreadsheets, CRM systems, databases, email management, AI-powered research tools, procurement software, and cloud-based collaboration platforms throughout the day.

Trainability & Growth Opportunity

At SCAR, we believe the right person can be trained. We are less concerned with whether you have spent years in procurement and more interested in whether you possess the technical aptitude, intelligence, work ethic, attention to detail, and problem-solving ability required to succeed in a systems-driven environment.

Our team will train motivated individuals on procurement, sourcing, vendor management, contract tracking, government contracting, and operational processes unique to our business. What we cannot teach is curiosity, accountability, adaptability, professionalism, and a willingness to learn.

We are looking for individuals who are comfortable with technology, can quickly learn new software and systems, and enjoy solving problems in a fast-paced environment where accuracy matters. If you can confidently navigate multiple computer applications, manage competing priorities, conduct research, and communicate professionally, we can teach you the procurement side of the business.

This position offers a unique opportunity to develop valuable skills in procurement, government contracting, logistics, operations, vendor management, and AI-assisted business processes while building a long-term career with a growing organization.

Core Responsibilities

Government Contract & Opportunity Management

• Monitor government procurement opportunities and customer requests.
• Review RFQs, solicitations, purchase requests, and customer requirements.
• Interpret technical specifications, product descriptions, and acquisition documentation.
• Assist in preparing and submitting quotations and procurement responses.
• Track opportunities through the sales and procurement lifecycle using company systems.
• Maintain accurate contract tracking records and reporting information.
• Support business development initiatives by identifying potential procurement opportunities.

Vendor Sourcing & Procurement

• Research, identify, and qualify suppliers for requested products and services.
• Obtain vendor quotations and lead times.
• Compare supplier pricing, technical compliance, shipping options, and availability.
• Develop competitive bid analyses and best-value procurement recommendations.
• Source specialized equipment including:
  • Tactical and Law Enforcement Equipment
  • Safety and Security Products
  • Communications Equipment
  • Information Technology Hardware
  • Industrial Supplies
  • Emergency Response Equipment
  • Military and Government Products
  • Construction and Maintenance Materials
• Negotiate pricing, delivery schedules, and purchasing terms with vendors.

RFQ Development & Bid Analysis

• Create and manage Requests for Quotation (RFQs).
• Build vendor comparison spreadsheets and pricing analyses.
• Analyze pricing, freight costs, margins, and procurement risks.
• Identify alternate products and sourcing strategies.
• Verify manufacturer part numbers and technical compliance.
• Research product availability and lead times.
• Prepare procurement recommendations for management review.

Contract Tracker & Data Management

• Maintain the Contract Tracker and related operational databases.
• Update opportunity statuses, customer information, contacts, quotations, and procurement records.
• Track opportunities from initial request through award or closeout.
• Ensure all records remain complete, accurate, and audit-ready.
• Track:
  • Open Quotes
  • Awarded Opportunities
  • Lost Opportunities
  • Vendor Responses
  • Customer Communications
  • Delivery Statuses
  • Follow-Up Activities
• Generate operational reports and metrics as required.

Shared Inbox & Customer Support

• Monitor shared procurement and operations inboxes.
• Respond to customer and vendor inquiries professionally and promptly.
• Coordinate communications between customers, vendors, and internal stakeholders.
• Track follow-up actions and communication history.
• Maintain professional correspondence with:
  • Federal Agencies
  • Contracting Officers
  • Contracting Officer Representatives (CORs)
  • Vendors
  • Manufacturers
  • Distribution Partners
  • Logistics Providers

Microsoft 365 & Business Systems Operations

Daily use of:

• Outlook
• Excel
• Word
• Teams
• SharePoint
• OneDrive
• Adobe Acrobat
• Microsoft Copilot
• AI Research Tools
• Vendor Portals
• Government Procurement Platforms
• Internal Tracking Systems

Responsibilities include:

• Document creation and management
• Spreadsheet analysis and reporting
• Data entry and validation
• Workflow management
• Information retrieval and research
• Digital filing and records management
• Team collaboration
• Process improvement initiatives

AI-Assisted Research & Product Intelligence

• Utilize AI-powered tools to increase efficiency and improve research capabilities.
• Conduct product, manufacturer, and vendor research.
• Identify replacement products, alternate manufacturers, and sourcing strategies.
• Support procurement activities using AI-assisted workflows.
• Assist with:
  • Market Research
  • Product Identification
  • Technical Documentation Review
  • Supplier Research
  • Administrative Efficiency
• Verify and validate all research results before use.

Logistics & Order Coordination

• Monitor active purchase orders and deliveries.
• Coordinate with vendors regarding order status and shipment updates.
• Resolve backorders, delays, shortages, and discrepancies.
• Ensure customers receive timely updates on procurement activities.
• Support fulfillment requirements and delivery deadlines.
• Maintain complete records of procurement activity throughout the order lifecycle.

Compliance & Documentation

• Ensure procurement activities comply with company policies and customer requirements.
• Maintain accurate procurement files and supporting documentation.
• Verify that purchasing records remain organized and audit-ready.
• Follow established procurement procedures and workflow controls.
• Support operational reporting and compliance initiatives.

Required Qualifications

Computer & Technology Proficiency

This is a technology-driven position. Candidates must demonstrate strong computer literacy and the ability to work across multiple software platforms simultaneously.

Required skills include:

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• SharePoint
• OneDrive
• Adobe Acrobat
• Internet Research
• Cloud-Based Document Management
• AI Productivity Tools (Microsoft Copilot, ChatGPT, or equivalent)

Experience Requirements

The ideal candidate will possess either:

• Previous experience in procurement, purchasing, logistics, supply chain, operations, government contracting, or a related field;

OR

• Demonstrated excellence using business software, spreadsheets, databases, research tools, customer service systems, and digital workflows with the ability and willingness to learn procurement processes.

Preferred Backgrounds

Candidates from any of the following backgrounds are encouraged to apply:

• Purchasing
• Procurement
• Logistics
• Supply Chain
• Military Operations
• Quartermaster Operations
• Law Enforcement
• EMS
• Construction
• Project Coordination
• Administrative Operations
• Business Operations
• Customer Service
• Data Analysis
• Office Administration

Professional Competencies

Successful candidates will demonstrate:

• Advanced computer literacy
• Exceptional attention to detail
• Strong organizational skills
• Professional communication abilities
• Critical thinking and problem-solving skills
• Data accuracy and accountability
• Ability to manage multiple priorities simultaneously
• Independent work ethic
• Resourcefulness and initiative
• Strong research capabilities
• Desire to learn and grow within the organization

Key Performance Indicators (KPIs)

Performance may be measured by:

• Quote turnaround speed
• RFQ completion rates
• Procurement accuracy
• Vendor response time
• Customer responsiveness
• Contract Tracker accuracy
• Documentation completeness
• Follow-up consistency
• Order completion rates
• Workflow execution and compliance

Why Work For SCAR?

At SCAR, you'll gain exposure to government contracting, advanced procurement strategies, supply chain operations, logistics management, AI-assisted workflows, and mission-critical sourcing projects that directly support federal agencies, law enforcement organizations, and global operations.

You'll work alongside a highly capable team in a technology-driven environment where initiative, accountability, and problem-solving are valued. We invest in people who are motivated to learn, embrace technology, and continuously improve.

Whether you're an experienced procurement professional or a highly capable systems-oriented individual looking to build a career in government contracting and operations, SCAR provides a unique opportunity for growth, development, and meaningful impact.

Mission First. Integrity Always. Results Delivered.

SCAR LLC is proud to be an Equal Opportunity Employer and federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other status protected by federal, state, or local law. We are committed to providing a workplace free from discrimination and harassment and to fostering a culture of integrity, respect, accountability, and opportunity for all employees. Qualified veterans, military spouses, and individuals with disabilities are encouraged to apply.