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Artisan Coordinator

Craft Lake City
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Artisan Coordinator

Reports to: Operations Manager

POSITION OVERVIEW

Craft Lake City is seeking an experienced and community-driven Artisan Coordinator to lead the organization's annual events and craft workshop programming. This role is central to the artisan experience at Craft Lake City — from managing exhibitor applications and jury processes to curating on-site workshops and coordinating all logistics for our flagship events. The ideal candidate is organized, relationship-focused, and passionate about supporting Utah's local maker community. Experience in nonprofit arts administration, event management, or artisan programming is strongly preferred.

This is a full-time, contract position with a weekly commitment of 40 hours, beginning immediately upon hiring. Hours increase significantly in the months leading up to our major events. The Artisan Coordinator is required to be on-site for the full duration of the DIY Festival, Holiday Market, Makers Mart, and LetterWest, including setup and breakdown. Please consider working long hours in extreme heat (DIY Festival) and cold (LetterWest, Holiday Market) when applying.

KEY RESPONSIBILITIES

Annual Events — DIY Festival, Holiday Market, Makers Mart & LetterWest

  • Lead recruitment and outreach efforts for Artisan categories across all annual events
  • Manage exhibitor applications, oversee the jurying process, and communicate participation status to all applicants
  • Coordinate exhibitor placement, including special placement requests, replacements, and load-in/load-out planning
  • Prepare all event materials including maps, exhibitor packets, signage, and badges
  • Plan and execute Application Assistance Days and manage participant profiles on the CLC website
  • Coordinate LetterWest presenter and workshop instructor schedules; review presentations and prepare all materials and supplies
  • Train and support Zone Managers, Workshop Assistants, Volunteers, and other staff on-site
  • Provide excellent customer service to all participating artisans throughout each event, checking in daily and resolving issues in a timely manner
  • Attend and actively support the DIY Festival, Holiday Market, Makers Mart, and LetterWest as a core CLC team member, assisting with setup, on-site coordination, and breakdown
  • Lead Unity Initiative programming, including Application Fee Support, Application Assistance Days, and the Artisan Scholarship and Mentor Program

Craft Workshops

  • Lead the planning, curation, and execution of dozens of community-based craft workshops per year
  • Recruit, hire, train, and pay workshop instructors
  • Oversee registration, attendee communications, supply management, and event logistics
  • Curate and manage on-site workshop programming for annual events
  • Verify timelines, budgets, and agreements for all workshop-related activity
  • Create marketing materials, write class descriptions, update web content, and take product photos
  • Produce post-workshop reports for all stakeholders, venue partners, and grant reporting

Outdoor Exhibitions — Celebration of the Hand (COTH)

  • Curate and coordinate the Celebration of the Hand outdoor exhibition
  • Collaborate with artists, sponsors, partners, and representatives from local organizations
  • Oversee production and installation processes as needed
  • Coordinate exhibition walks and discussions, virtually or in-person

Business Academy — Support Role

  • Assist the Education Coordinator with logistics and coordination for Business Academy programming as needed

Organizational Collaboration

  • Work with the Development Coordinator to provide data for grant applications and reports
  • Work closely with Craft Lake City board members and committees on various initiatives as needed

QUALIFICATIONS

  • Positive attitude and passion for Utah's local creative community
  • Strong organizational skills and exceptional attention to detail
  • Customer service experience; comfortable engaging with artisans, sponsors, and community partners
  • Experience managing events, programming, or arts administration strongly preferred
  • Ability to professionally represent Craft Lake City across a variety of audiences and settings
  • Comfortable building and maintaining relationships with artisans, sponsors, and stakeholders
  • Proficient with Google Drive, Docs, and Sheets
  • Experience with Adobe Creative Suite, WordPress, and social media a plus
  • Flexible, team-oriented, and open to constructive feedback

REQUIREMENTS

  • Must attend all required meetings and trainings
  • Must commit to 40 scheduled hours per week, with increased hours during event seasons
  • Must be a self-starter who can be counted on to complete projects from start to finish
  • Must have a personal laptop and cell phone
  • Must have personal transportation to move supplies to off-site events
  • Must be comfortable lifting chairs, tables, and event supplies


 

Craft Lake City is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, creed, color, national origin, or sex. Individuals from all cultures and communities are encouraged to apply.