Office Specialist 1: General & Fairgrounds Support

Office Specialist 1: General & Fairgrounds Support

Oregon State University

Department: Ext Baker County Office (TEX)

Appointment Type: Classified Staff

Job Location: Baker City

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one part-time (approximately 16 hours per week), Office Specialist 1 position for the Oregon State University Division of Extension and Engagement’s Extension Baker County Office in Baker City, Oregon. There is another part-time, regular, Office Specialist 1 position recruitment in the Extension Baker County Office. If you are interested, please also apply to that position under posting P05691CT.

This Office Specialist 1 (OS1) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Baker County. As a team member, this OS1 provides general office support and program support for Extension Baker County office. In addition, this OS1 provides general office support for the Baker County Fairgrounds Complex.

The OS1 support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse populations and provides services that are accessible and inclusive.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.

About Baker: https://www.bakercountyor.gov/ is one of 36 counties in Oregon. Located in scenic Northeast Oregon, at the intersection of three https://travelbakercounty.com/scenic-byways/, and surrounded by the Wallowa Mountains, Hells Canyon, and the Elkhorn Mountains, https://travelbakercounty.com/ offers unparalleled access to outdoor adventures of all kinds.

The OSU employees and trained volunteers of the https://extension.oregonstate.edu/baker working alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Baker County communities.

About the Division of Extension and Engagement (division):

The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s https://engagement.oregonstate.edu/.

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

45% General office support

• Type and format a wide variety of documents (e.g., letters, reports, memos, news releases and

• newsletters).

• Input and keep data current for mailing lists in database programs.

• Order office supplies, photocopy documents, organize and maintain filing systems, file information in policy, procedure, and other manuals.

• Update and maintain contents on the web pages. Ensure web pages are inclusive, accessible and provide information on requesting reasonable accommodations.

• Handle the sale of publications.

• Take in registration funds for programs.

• Receive, route, and respond to mail, phone and e-mail inquiries from the public. Meter and deliver all outgoing mail to USPS or other sites as appropriate. Driving/travel will be required.

• Greet the public and answer phones, provide a welcoming and inclusive customer experience and direct them to appropriate Extension employee if a general question cannot be answered.

• Provide information about services and publications available through the OSU Extension Baker

• County office.

• Develop, design, prepare, and proof newsletters, flyers, meeting announcements and brochures, following OSU branding guidelines

45% Fairgrounds complex support

• Use standardized formats to prepare advertisement documents according to instructions that promote the Fairgrounds Complex and its year-round use for review/approval by the Administrative Office Manager.

• Maintain and update content on the Fairgrounds website and official social media platforms as requested by the Administrative Office Manager to ensure accurate and timely information.

• Send pre-approved information to local media outlets that inform them of Fairgrounds activities, projects, and the annual Baker County Fair.

• Provide general/clerical office support, including responding to inquiries from the public regarding Fairgrounds use and events.

• Attend Fair Board meetings to take minutes and afterwards distribute them, maintaining file of minutes and any related records.

• Prepare and deliver weekly invoices to the Courthouse and assist with basic recordkeeping and document processing tasks. Driving/travel will be required to deliver invoices.

• Accept Fairgrounds facilities rental requests and review for accuracy and completeness.

• Track rental activity related to use of facilities, maintain file of related records, and input data within applicable systems.

• Provide general/clerical support around the planning and preparation of the Baker County Fair and other Fairgrounds events as directed by AOM (e.g., arrange schedules and order materials).

10% Other

• Perform other duties as assigned.

• Provide welcoming and inclusive customer service.

• Complete the division’s civil rights training session(s).

• Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.

What You Will Need

• Work experience in an office environment, including working with computers.

• A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.

• General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.

• Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse audiences in a professionally and culturally responsible manner.

• Ability to work independently under general supervision and use judgment in determining work methods and priorities

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Excellent customer service skills.

• Ability to work as a team to provide quality programs and outstanding customer service.

• Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

• Ability to manage multiple projects while completing assignments on time.

Working Conditions / Work Schedule

• Work primarily in an office setting; extensive computer use.

• Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m.

• This position is responsible for primary office coverage.

• Ability to lift, carry, push and pull educational materials and/or equipment up to 30 pounds.

• Access to a https://risk.oregonstate.edu/vehicles is necessary as duties will require traveling/driving to perform office support duties. Business mileage will be reimbursed based on OSU policies.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).

For additional information please contact:

Jill Huffman, Search Chair

jill.huffman@oregonstate.edu

Accommodation and/or Accessibility Requests:

Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/7233831

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