Office Manager
Office Manager
Posting Details
POSTING INFORMATION
Internal Title
Office Manager
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
GEN06
Level
Department
Department of Public Health Sciences and Administration
Job Purpose
Office Manager coordinates complex administrative, office management, and department support activities for the Departments of Applied Exercise Science and Public Health Sciences and Administration within the School of Health Sciences.
Minimum Requirements
High School diploma and one year of administrative type work experience is required. Two years of college completed and one year of managerial experience is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge and experience working in PC environment with experience and expertise using Excel databases and spreadsheets, and must be proficient in word processing. Ability to communicate effectively, both orally and in writing. Knowledge of office practices and procedures. Ability to use discretion and maintain confidentiality when dealing with students, faculty and department records.
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu.
Salary
*$37,200 - $51,500
Posting Date
05/12/2026
Closing Date
06/01/2026
Benefits
- Insurance: Health/Dental/Vision
- Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term Disability
- Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee Assistance Program (EAP)
- Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2026074
EEO Statement
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.
Quicklink for Posting
https://jobs.cofc.edu/postings/17956
Job Duties
Job Duties
Activity
Administrative Support Services: Provides administrative support including maintaining department records, collecting semester syllabi and confirming required elements are included, and assigning major declarations according to department advising protocol. Attends department meetings to stay informed of relevant activities. Assists with coordinating guest lectures, faculty searches, interviews (remote and on-campus), and site visits including but not limited to placing advertisements, scheduling meetings, securing meeting spaces, arranging travel and food accommodations, lodging, and submitting honorarium, travel and meal reimbursement. Enters teaching efforts for adjunct faculty and faculty overloads. Assists with preparing for events centered on students and/or faculty for the departments and School of Health Sciences (e.g., speaker series, meta-major, awards, commencement, etc.)
Essential or Marginal
Essential
Percent of Time
20
Activity
Faculty Support: Provides direct support to faculty and staff by answering questions, assisting in submitting travel authorization and reimbursement forms, tracking and spending grant funding (e.g., purchasing, stipends, add pays, student payment, invoice payments), proctoring exams on an as needed basis, copying/printing/mail packaging, creating research participant compensation (i.e. gift card) accounts. Oversees adjunct hiring and processing, including collecting and reporting faculty credentials.
Essential or Marginal
Essential
Percent of Time
20
Activity
Financial Recordkeeping: Manages department budgets, producing monthly and year-end budget reports as dictated by Department Chairs. Consults with the school-level Business and Operations Manager to ensure the department follows college and state financial policies and procedures. Serves as a liaison to campus offices (e.g., Controller, Procurement) and external vendors. Completes purchases including the use of eProcure or a purchasing card, and reconciles these records to ensure accuracy.
Essential or Marginal
Essential
Percent of Time
20
Activity
Department Communication: Coordinates the visual presence of the department by maintaining external websites and internal Hub sites in accordance with the College brand manual. Develops event flyers using design software (e.g. Canva). Serves as the primary office receptionist, responds to public and student inquiries, directing them to the appropriate individual. Generates detailed department meeting minutes and posts them for recordkeeping.
Essential or Marginal
Essential
Percent of Time
20
Activity
Banner & Cognos Systems: Coordinates with the chairs to create course schedules including using appropriate Banner systems to build and review the schedule with accuracy. Facilitates student enrollment requests. Assists with accreditation and annual reports, including maintaining alumni databases, using Cognos to generate reports containing data for program accreditation, and producing independent reports with relevant program data.
Essential or Marginal
Essential
Percent of Time
15
Activity
Building Oversight: Monitors physical spaces and office/classroom equipment in the departments, distributing keys, initiating ordering for and maintenance of office and classroom supplies, acting as the liaison with campus offices (e.g., Central Stores, Physical Plant, Information Technology, etc.) to enter work orders and oversee technology inventory and replacement requests.
Essential or Marginal
Essential
Percent of Time
5