AOC Facilities Project Manager #10108740-21800, Full-Time, Term, in Santa Fe, NM

The Administrative Office of the Courts is recuriting for a full-time, term AOC Facilities Project Manager #10108740-21800 for the Facilities Team in Santa Fe, NM. GENERAL STATEMENT OF DUTIES Acting under general direction manage and oversee facilities planning, site planning, and maintenance for a facility or parking structure, and assist with capital investment programs. Minimum hands-on experience required in commercial property operations, with direct involvement in building maintenance (e.g., preventive upkeep, vendor coordination, troubleshooting HVAC/electrical/plumbing issues, safety inspections, and equipment repairs) and/or leasing support (e.g., record keeping, drafting contracts, preparing invoices/quotes, and researching grants). Preference given to candidates with proven practical background in both facilities operations and real estate leasing/administration, emphasizing real-world execution, problem-solving, and regulatory compliance in multi-tenant environments.

EXAMPLES OF JOB DUTIES
● The AOC Facilities Project Manager is responsible for coordinating facility improvements, and overseeing, negotiating, and monitoring court lease agreements and renewals.
● Represents the Court Operations Division (COD) at external meetings with outside agencies, entities, and the public.
● Reviews and processes payments for capital expenditures.
● Manages and evaluates vendors and recommends award contracts for, but not limited to, construction managers, and janitorial maintenance for buildings and facilities.
● Prepares specifications, and requests for proposals and conducts bid conferences in accordance with New Mexico State Procurement Code.
● Organizes and coordinates stakeholder meetings to gather input on needs for future capital improvement requests.
● Participates in statewide facilities capital planning activities and provides advice and consultation for planning and designing improvements and capital construction projects.
● Oversees lease agreements, meets with property owners to negotiate lease agreements, monitors lease renewals and payments, and resolves applicable issues.
● Coordinates physical moves on, and off-site for court and or property.
● Serves as a liaison with city, county, state, and federal agencies on issues related to facility planning for Magistrate Courts.
● Manages the phases of project development for construction and facility improvement projects.
● Participates in the selection of vendors and contractors, participates in defining the terms of contract agreements, and ensures work is completed satisfactorily.
● Monitors the performance of contracts to ensure compliance with applicable terms.
● Monitors project budgets to identify potential financial overruns and variances, and makes appropriate recommendations to alleviate financial implications.
● Plans, prepares, monitors, and manages facility project budgets.
● Prepares, verifies, orders, and enters all invoices and/or purchase documents and reviews payments in accordance with the State Procurement Code.
● Manages customer relationships with judges, management and staff, and other branches of government.
● Facilitates communication between parties involved in the project implementation ensuring clients and vendors work together effectively.
● Forecasts needs and prepares budget requests for projects; and projects needs and costs for the facility and maintenance of the courthouse, parking structure, and retail space.
● Handles complaints from division heads, employees, and the public on the operations of the building.
● Conducts project evaluations, and develops recommendations for future project improvements.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should have advanced knowledge of the New Mexico State Procurement Code, Americans with Disabilities Act (ADA); OSHA laws, rules, and regulations; city and state building codes; mechanical systems, basic electricity, lighting, and plumbing and masonry; budget process and financial information; purchasing process and different types of contracts, the principles and practices of construction and contract management; architectural and engineering, practices, and procedures; applicable federal state and local laws and procedures; principles and practices of public administration as they pertain to construction design and facility planning; management practices and techniques for managing multiple and diverse statewide projects, and negotiating and mediating techniques. Experience with budget processes, organization, and general operations of a court system and government as well as skill in analyzing and assessing court operations, and inspecting construction sites for compliance with applicable standards, codes, and regulations.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid vacation and sick leave up to eight (8) weeks
● Eleven (11) paid holidays
● Up to 12 weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities, educational leave, and tuition reimbursement
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out
*These benefits vary by job classification or need*

 

QUALIFICATIONS

• MINIMUM QUALIFICATIONS
• Education: Bachelor’s degree from an accredited college or university in Planning or Construction Management, Architecture, Engineering or a related field.
• Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year for year basis.
• Experience: Two (2) years of facility planning and construction project management experience, or a closely related field.
• Experience Substitution: Additional relevant education at the Master’s Degree level may substitute for experience at a rate of thirty (30) semester credit hours equals one year of experience.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:
 

Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Administrative Office of the Courts

Attn: AOC Human Resources Division

202 E. Marcy Street

Santa Fe, New Mexico 87501

Fax: 505-479-2641

Email: jobs@nmcourts.gov
PROOF OF EDUCATION REQUIRED.
EQUAL OPPORTUNITY EMPLOYER