Personal Assistant to CEO

Job Title: (Executive) Personal Assistant to the CEO
Location: Franklin Dental Care and Dentures
Employment Type: Full-Time
Work Schedule: Monday–Friday, 8:00 AM–4:30 PM | Occasional weekends or evenings as needed

Salary and Compensation: $20 – $25/hour, depending on experience

Career Growth Opportunities: Leadership exposure, Continuing Education, Cross-Training, Mentorship, Advancement Pathways, Strategic Planning Experience

Location and Commute: 314 S River Street, Franklin, Ohio, 45005. The City of Franklin is located south of Dayton with a charming downtown and scenic riverfront—ideal for professionals seeking impact and community.

Position Summary

The Executive Assistant to the CEO plays a critical role in the success of Franklin Dental Care and Dentures by supporting the CEO in managing day-to-day operations, schedules, and strategic initiatives. This role requires someone who is detail-oriented, highly organized, and capable of handling sensitive information with discretion.

The ideal candidate will have excellent time management, clear communication, and the ability to anticipate needs. This is a high-trust, high-impact position that bridges leadership and team operations.

About Us

Franklin Dental Care and Dentures is one of the leading providers for Medicaid dental services in western Ohio. Our mission is rooted in community health, preventative education, and professional growth. Our CEO is actively involved in expanding the practice's impact across healthcare, nonprofit outreach, and media initiatives.

We believe our team members are essential to our mission and strive to provide a workplace where everyone is supported in reaching their professional and personal goals.

Mission:

To provide the most people with the services, knowledge, and community to take full responsibility for their oral health and lives.

Vision:
To fundamentally improve how people are educated about their oral health and how to prevent disease.

Core Values:
Consistency | Transparency | Execution | Abundance | Service

Objectives

• Manage CEO’s calendar, appointments, and travel arrangements with efficiency and foresight
• Serve as a liaison between CEO and staff, vendors, partners, and external organizations
• Prepare, proofread, and edit communications, reports, agendas, and presentations
• Track projects, create to-do lists, and ensure follow-ups and task completion
• Handle confidential emails, calls, and documents with utmost professionalism
• Respond to communications via email on behalf of the CEO
• Coordinate meetings, take notes, and track performance metrics across departments
• Maintain records of CEO goals, meetings, and initiatives in structured formats
• Maintain confidentiality and discretion with assigned tasks
• Help plan and support internal and external events, conferences, and strategy days
• Collaborate with office managers and department leads to ensure effective execution of CEO priorities
• Assist in creating and monitoring systems that promote efficiency, culture, and accountability

Competencies

• Calendar & Email Management (Google Workspace)
• Strong written and verbal communication
• Project Management (Asana, Notion, or Trello preferred)
• Microsoft Office & Google Docs
• Organizational and time management skills
• Discretion and confidentiality
• Strategic thinking and proactive problem-solving

Education and Experience

• High school diploma or equivalent required; Bachelor's degree preferred
• 2+ years experience in an Executive Assistant, Operations, or high-level Admin role
• Previous experience in healthcare, nonprofit, or startup environments is a plus
• Familiarity with Dentrix, QuickBooks, or CRM tools is a bonus

Physical Requirements

• Ability to sit at a computer for extended periods (4–6 hours)
• Occasional travel between local sites
• Strong verbal communication and writing skills
• Ability to manage digital files and office equipment efficiently

Commitment to Diversity

As an equal opportunity employer committed to a multigenerational and multicultural workforce, Franklin Dental Care and Dentures values the contributions of individuals from diverse backgrounds. We encourage applicants of all races, religions, genders, ages, and abilities to apply and grow with us.

Job Type: Full-time

Benefits:

• Paid time off

Ability to Commute:

• Franklin, OH 45005 (Required)

Work Location: In person