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Early Childhood Manager

St. Croix Chippewa Indians of Wisconsin
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Position Summary:

Responsible for overall management, administration and strategic direction of all St. Croix Chippewa Indians of Wisconsin early childhood education future programs and lead the Head Start program per Head Start Performance Standards, WI Department of Children and Families Group Child Care Licensing and St Croix Tribal Government guidelines. 

The Early Childhood Manager oversees high-quality early childhood education services across Head Start sites, ensuring that the curriculum, assessment, classroom practices, and family engagement strategies align with the Head Start Program Performance Standards, WI Department of Children and Families Group Child Care Center licensing requirements and federal guidelines. The manager will be a visionary for future programs and will strive for continuous improvement throughout all Early Childhood Education components for the St. Croix Chippewa Indians of Wisconsin.

Essential Functions:

  • Directly and indirectly supervises all program staff
  • Maintain accurate records and ensure compliance with Head Start Performance Standards
  • Integrate and monitor all Head Start Program Performance Standards in daily operations
  • Monitor compliance with state licensing regulations and cooperative agreements
  • Coordinate and conduct required observations, walkthroughs, and monitoring activities
  • Approve and monitor budgets and expenditures in assigned areas
  • Prepare grant application for submittal in HSES following approval from Policy Council and Tribal Council
  • Ensure effective implementation of all component areas of the Head Start Performance areas. 

 

Job Duties:

  • Develop, implement, and monitor key management systems, to ensure delivery of comprehensive quality early childhood education and development services for children and families. 
  • Encourage and facilitate ongoing involvement in the planning and design of the Head Start program to meet the unique cultural and Ojibwe language needs of the St. Croix community, with input from staff, parents, Policy Council, and Tribal Council.
  • Ensure program governance runs according to Head Start Performance Standard mandates, including governance training for Policy Council and Tribal Council. 
  • Coordinate with grant specialist annual community assessments which is reviewed by Policy Council and Tribal Council. Develop program mission, strategic goals and program options based on data.
  • Prepare policies and procedures to be reviewed annually or as needed if laws or regulations change.
  • Develop and maintain effective communication systems with parents, policy council, tribal council, and staff.
  • Conduct regular staff meetings to ensure effective communication. 
  • Monitor pertinent state and federal statues, regulations, transmittal notices and information memorandums.          
  • Develop and maintain effective recordkeeping and reporting systems required by Head Start.
  • Disseminate Head Start manager’s monthly reports to policy council and tribal council.
  • Submit Program Information Report (PIR) to Office of Head Start annually.
  • Establish ongoing monitoring systems to ensure continuous quality improvement and services are meeting the needs of the children and families of the program. 
  • Develop and maintain Personnel Policies and Procedures in conjunction with the St. Croix Chippewa Indians of Wisconsin, Federal Head Start Performance Standards and WI Department of Children and Families Group Child Care licensing requirements. 
  • Develop budgets and prepare grant application using shared decision-making approach. Monitor budget expenditures throughout the program fiscal year, in consultation with accounting staff and admin assistant to monitor federal and non-federal share and program expenditures.
  • Create and complete SF428, and SF429 reports required by Head Start.
  • Responsible for procurement of all equipment and supplies in line with St. Croix Tribal and Head Start procedures.
  • Ensure facility health and safety requirements, policies and procedures align with the WI Department of Children and Families Group Child Care Licensing requirements, Head Start Performance requirements, and Indian Health Services.
  • Oversight of USDA/CACFP program and food expenditures associated with USDA/CACFP reimbursement claims.
  • Responsible for all the supervision, evaluation, and employment status of Head Start staff in conjunction with St. Croix Tribal personnel and procedures and Head Start performance standards.
  • Creation of annual MOU's and procurement of outside consultants as mandated/required by Head Start Performance Standards.
  • Oversee Consultants and the development of reports and data collection procedures for Head Start Monitoring requirements 
  • Develop, monitor, and evaluate the delivery of the program’s health services in compliance with Head Start Program Performance Standards. 
  • Ensure services align with pediatric and dental periodicity schedules, immunization requirements, and current health care deliver systems. 
  • Coordinate medical, dental, nutrition, and mental health services for all enrolled children
  • Manage individual health plans, monitor medication administration, and provide staff training on administering medications
  • Conduct or coordinate health data tracking systems
  • Provide program-wide behavioral and mental health consultation to staff and families
  • Coordinate and facilitate the Health and Mental Health Services Advisory Committee
  • Coordinate pre-service and in-service training for staff in health, mental health, behavior support, safety, and required screening procedures
  • Track, monitor, analyze, and report health and mental health data
  • Enter, maintain, and analyze child health and mental health records in ChildPlus
  • Oversee day-to-day bus transportation operations to ensure compliance with Head Start, Department of Transportation, state licensing, and local regulations
  • Oversee day-to-day facility operations to ensure with Head Start, IHS, State licensing, and local regulations
  • Oversee day-to-day family engagement and ERSEA services provided to families and children
  • Oversee day-to-day education and disabilities services provided to staff, families, and children 
  • Any other duties assigned by supervisor 

 

Note: The essential functions are intended to describe the general contents of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent’s immediate manager.

 

Type of Supervisory Responsibilities: Direct and Indirect

 

Supervisory Responsibilities: Direct and Indirect for all program staff

 

Directly Reporting to: Education Director

 

Matrix of INDIRECT Reporting: Education Director and St. Croix Tribal Council

 

Scope and Complexity:

Interacts with all levels of management and employees; often trusted with maintaining confidentiality and relaying highly sensitive information, and appropriate application of business operations and practices.

 

Physical Demands/Environment Factors: OE-Typical Office Environment: (Accountant, Administrative Assistant, Consultant, And Program Manager) – Examples listed below:

 

  • Requires extensive sitting with periodic standing and walking.
  • May be required to lift up to 50 pounds.
  • Requires significant use of personal computer, phone and general office equipment.
  • Needs adequate visual acuity, ability to grasp and handle objects. 
  • Need ability to communicate effectively through reading, writing, and speaking in person or on the telephone.
  • May require off-site travel.

 

Minimum Qualifications:

  • Baccalaureate degree BA or above in Early Childhood Education or related field and experience in supervision of staff, fiscal management, and administration
  • Experience with grant writing and management
  • Requires skill in conflict resolution and team building
  • Requires intermediate-level software skills and ability to manage and present information and data to all necessary stakeholders
  • Must have demonstrated ability to work collaboratively with all levels of employees, parents, and managers. 
  • Requires effective presentation, verbal and written communication skills. 
  • Needs commitment to timeliness and attention to detail.
  • Adheres to confidentiality, standards of conduct per Head Start Performance Standards.
  • CPR and First Aid certification (must acquire within 90 days of hire).
  • Must pass Criminal Background check/fingerprint scan and UA
  • Must demonstrate ability to work cooperatively with teams of teachers and staff.
  • Requires strong interpersonal skills and ability to interact with a diverse group of individuals.
  • Required to have a physical examination including a TB test.
  • Background and experience with developing and implementing Ojibwe language and culture curriculum 

 

Preferred Qualifications:

  • Experience with Head Start programs at the management level
  • Knowledge of Ojibwe culture and language

 

 

Native American Preference Given in Accordance with P.L. 93-638 and Amendments. 

*Please note that a job offer is conditional based on the candidate meeting all necessary criteria required determined by Department and Human Resources.