HR Coordinator (Bilingual Spanish/English)

Job Summary:

Based in VFT’s Dixon headquarters, this person will support the company’s HR team across California. While this person will primarily serve in a supporting role, the company seeks a candidate who has a desire to grow within the HR profession long-term. The ideal candidate will be passionate about agriculture and bilingual in English and Spanish.

Principal Duties & Responsibilities:

· Coordinate pre-hire activities, including interviews, employment verifications, criminal background checks, drug screens, and road tests.

· Participate in employee onboarding, including orientations (note: see travel expectations on next page).

· Enroll new employees into various IT systems (including Paycom, Samsara) and employee benefits.

· Manage day-to-day employee relations to foster a positive working environment.

· Coach managers and employees on conflict resolution and reaching positive outcomes with employees.

· Prepare and participate in employee performance reviews, creating practical development plans.

· Administer employee disciplinary actions when needed, while mitigating risks to the company and employees.

· Coordinate with Compliance team and HR colleagues to administer safety programs.

· Lead employee engagement activities, including surveys and events.

· Communicate with employees and drivers regularly about policies, processes and company culture.

· Produce reports and analysis to understand our workforce (i.e. demographics).

· Assist with freight bill collection and data entry during peak harvest months to ensure timely payroll cycles.

· Serve as key point of contact for employees, responding to general questions efficiently (< 24 hours)

· Work with administrative staff to make hotel reservations and issue per diem as per company policy.

· Oversee driver Samsara use, correcting and certifying driver logs (and e-logs) where necessary.

· Manage driver list for northern terminals, including leaves of absence and days off.

· Manage driver files and paperwork with a focus on accuracy and organization.

· Support dispatchers and drivers with questions about IT, policy or operations.

· Serve as company liaison for regulatory agencies (i.e. EDD, DOT, DMV) and employee benefits provider.

· Report and investigate traffic accidents, following internal and regulatory protocols.

· Be proactive in mitigating employee discontent and conflicts.

· Work extensively in Microsoft Office suite, including Word and Excel.

Knowledge, Skills and Experience:

· Bachelor's Degree or equivalent experience preferred. For high performers, VFT will support continuing education with the end goal being a PHR certification.

· Entry-level out of university is acceptable; seeking candidates with 0-4 years of experiennce.

Skills:

· Bilingual English/Spanish is required.

· Ability to maintain confidentiality related to sensitive company and employee information.

· Ability to resolve conflict efficiently, professionally and in a respectful manner.

· Ability to generate special computerized reports and schedules with minimum direction.

· Ability to operate and navigate a computer and to work with software applications (specifically Word, Excel, and Outlook)

· Detail-oriented with excellent organizational skills.

· Leadership and coaching skills.

· Problem-solving skills and resourceful thinking.

· Ability to show thorough knowledge of HR principles and federal/local regulations through questions, discussions and completed tasks.

· Strong attention to detail and problem-solving skills.

· Takes ownership of job responsibilities with personal pride and accountability.

· Experience with multiple locations and/or departments preferred but not required.

· Ability to work within the timeframe of standard policies and procedures, and not miss deadlines/due dates, and be able to be flexible with time put in.

· Previous Human Resources experience for CA required.

· Must possess a current and valid California Driver's License. Given the nature of the Company's business is transportation, all employees are required to drive for business purposes from time to time.

· Must maintain a professional business environment.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all job duties that may be performed by such a person.

Waveco, Inc., Valley Farm Transport is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.