Office Manager

Job Description

StableHeat, is a new local business, building off the history of StepHeat, and is hiring an experienced, highly organized and proactive Office Manager to oversee daily office operations. This position is a dynamic role which includes coordinating office activities and operations, bookkeeping, marketing support, and customer service support. StableHeat is located in the city of St. Louis, Missouri.

This is a key position reporting to the Director of Operations and will be responsible for ensuring that our office runs smoothly and efficiently while providing exceptional support to our staff and customers.

Applicants should have administrative office experience, preferably in the trade services industry, knowledge and comfort using technology and enjoy a variety of tasks, including customer interaction, administrative and bookkeeping.

Our office environment is team-oriented and collaborative. The working hours are Monday through Friday, 8:00 am to 5:00 pm, with occasional evening and weekend hours. 

Responsibilities

• Ability to analyze, and apply financial experience to the processing of all types of financial data, including sales revenues, costs and allocation of expenses, including the production and interpretation of financial information that is produced by the QuickBooks Operating Statement, Balance Sheet and other reports (AP, AR etc).
• Experience in application of sound financial practices to the control and reporting of all company transactions (knowledge of accounting principles).
• Practical common sense and trustworthiness are necessary skills in the handling of the company’s finances and sensitive employee information. 
• The ability to multi-task, keeping several items and projects moving efficiently at the same time.
• The person must be able to invoke enthusiasm and trustworthiness and communicate effectively in English.
• Ability to record information accurately and to maintain effective logs and files of correspondence.
• Ability to create documents for communication and other purposes, working with the typical MS Office programs (Word, Excel, ACT, Access etc).
• Self-directed, organized, and able to manage multiple priorities with limited supervision.
• Proactive problem-solving ability and willingness to follow up and follow through on assigned tasks.
• Enthusiastic, trustworthy, and dependable with a consistent record of punctuality and reliability.
• Comfortable learning and applying new tools, technologies, and methods.

Qualifications

Education & Experience

• Required:  High school diploma or equivalent
• Preferred:  College diploma in business accounting with a major in Finance.
• Proficiency in QuickBooks financial systems is preferred.
• Training in MS Office programs, and in the operation of typical office systems (telephone, email, FAX, mail systems etc).
• Requires a minimum of 3 years of experience in project management or process oversight, including managing schedules, workflows, task assignments, and documentation standards.
• Should have working familiarity with business financials, such as cost estimates, budgets, or vendor payments, sufficient to support accurate project planning and reporting. 

Physical & Working Conditions

• Regularly required to sit for prolonged periods performing computer-based work, drawings, and analysis.
• Must have full use of hands for typing, handling drawings, and manipulating tools or small parts.
• Requires full use of sight, hearing, and touch for accurate layout and communication.
• Ability to lift up to 50 pounds occasionally when handling product samples, materials, or files.
• Work is primarily in a climate-controlled office with moderate noise levels; occasional exposure to production areas or customer job sites.

Maintain confidentiality of all company, employee and customer information.

• Participate constructively in company meetings and provide feedback for improvement.
• Support ISO or equivalent quality compliance efforts.
• Represent the company professionally at all times through conduct, communication, and appearance.

Company Description

We welcome you to StableHeat, a new company building on the innovation and craftsmanship that was started with StepHeat. We are committed to shaping the future of the radiant heat industry.

Building on prior experience and lessons learned StableHeat is a nimble, efficient, and purpose-driven company—and a great place to work. We are committed to producing high-quality products within a safe, respectful, and collaborative environment. We hope that your employment with StableHeat will be rewarding and challenging. Your success is our success, and we take pride in our team members and in the products and services we collectively deliver.

Please do not call the office or send hard copy resumes. We carefully consider every application, but we can only accept applications emailed to carolina@stableheat.com.