Event and Campaign Assistant

Status: Temporary and seasonal position, non-exempt from overtime

Position is 24 hrs/week with additional hours on event weeks up to 700 hours total

Compensation: Hourly based on qualifications, with a range beginning at $20.77/hr for entry and up to $24.08/hr   

Benefits:  Wellness hours accrue at 1 hr/40 hrs worked

Start Date:  April 15, 2026

End Date: September 30, 2026

Reports to: Beth Provo, Event and Campaign Manager

Work Location: 100% on site at GRuB

Standard Hours: will be co-developed based on org needs and schedules of supervisor and the Event and Campaign Assistant; some evening and weekend hours around event weeks (Majority of hours will be Mon-Fri between 9am and 5pm)

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What We Do

GRuB is a 501c3 non-profit that grows healthy food, people, and community. With roots in the land, we create opportunities for people to learn, lead, and thrive. We envision an equitable world where we are all nourished by healthy relationships, resilient community, and good food. 

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Our work lives at the intersection of food, education, and health systems. Each year, we directly engage approximately 1500 Thurston County residents of all ages in relationships-based programming centered on growing and preparing good food. We primarily work with young people, families with low incomes, students, seniors experiencing hunger, tribal communities, and veterans, active duty service members, and their families. Visit goodgrub.org for more information.

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Position Description

GRuB seeks a reliable, relationship-oriented Campaign and Events Assistant to support organization-wide events and fundraising efforts during our 25th anniversary year. This position combines administrative and logistical support with opportunities for donor and community engagement, including coordinating with vendors, assisting with event planning, and supporting event-related communications and social media outreach.

The Campaign and Events Assistant supports GRuB’s cultivation and fundraising activities by helping plan and carry out events and campaigns that strengthen relationships with donors, volunteers, and program participants. This role balances behind-the-scenes coordination with occasional public-facing engagement.

Duties include assisting with in-person fundraising events such as the Harvest Soirée, Farm-to-Table Dinners, and May There Be Gardens, as well as supporting donor gatherings, volunteer appreciation events, community-led fundraisers, annual mail appeals, and online campaigns like Give Big and our Online Auction.

Key Responsibilities

• Assist with the coordination of key fundraising events and campaigns, including:
  
  • May There Be Gardens: May 2nd
  • Online Auction and Online Fundraising Campaign: May 
  • Farm Dinner: June
  • Carnival: July
  • Soiree: September
• Support the development and scheduling of social media content for fundraising campaigns and events
• Assist with media and press outreach in collaboration with the Outreach Coordinator, with a focus on reaching new audiences
• Complete administrative tasks, including accurate data entry and updates in CRM Database
• Help track and report campaign and event metrics
• Provide event staffing support, including some evenings and weekends, coordinated with team schedules
• Communicate with vendors and partners, including tracking in-kind donations and supporting donor and vendor thank-you acknowledgements
• Track and organize event supplies and inventory
• Support planning and implementation of anniversary-related activities
• Participate as a supporting member of the Harvest Soirée Committee and Auction

Organizational Stewardship

• Uphold all staff expectations relevant to this role
• Participate in site stewardship including: house cleaning chores and some farm work
• Participate in staff development and equity work, as schedule permits
• Support programs and initiatives across the organization, as needed
• Answer phone and greet visitors, equivalent of 1-2 days/week

Qualifications

Minimum Qualifications 

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• Entry-level candidates welcome; relevant coursework, internships,  or volunteer work encouraged
• Fluency with social media platforms and interest in using digital tools to support campaigns and events
• Strong writing skills, with the ability to communicate clearly and professionally 
• Self-motivated and self-directed, with the ability to manage tasks independently and follow through on deadlines
• Strong communication and interpersonal skills, including comfort engaging with community members, donors, vendors, and staff
• Experience with event coordination, community-based cooking events, or related volunteering preferred
• Culinary experience or passion for food, along with an interest in food justice and community-centered work, is highly valued

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Physical Demands and Working Conditions

The majority of the work is performed in an open office setting, with computer work for extended periods. Event and program support may require periods of physical activity involving standing, walking, bending, and moderate lifting up to 25 pounds, including time outdoors on our farm and programming sites. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions of the role. 

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Application Process and Selection  

We actively recruit program alumni into leadership positions within our organization and strive to build a staff team whose demographics, lived experience, and backgrounds reflect those of our greater community. We believe that a diverse staff is essential to the successful pursuit of our mission. 

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We acknowledge that we are describing our ideal candidate for the position and are willing to consider the unique sets of transferrable experiences and skills an applicant may bring or develop and nurture with experience. We encourage you to apply even if you are not an exact match with the position’s qualifications. We are interested in candidates who exemplify passion for our mission, equitable community, and/or come from the lived experiences of the communities we serve. Please let us know if English is not your first language, and you would be supported by translation, or if there are other accommodations to help you with the application and interview process.

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GRuB is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of age, color, ability, gender identity, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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This position is open until filled. We will begin reviewing applications after the priority application deadline of January 30, 2026. We will only consider COMPLETE APPLICATIONS. A complete application includes: a compelling cover letter, résumé, three professional references with contact information, and answers to the supplemental questions below.  

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Email your complete application in WORD or PDF format to: jobs@goodgrub.org; Subject: Event and Campaign Assistant

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Describe a great event that you attended. What made it memorable?
Please submit a sample of your writing (no more than 1 page).

Describe a work or volunteer experience that required you to manage multiple tasks or details simultaneously. How did you stay organized and ensure everything was completed efficiently and effectively?