Outreach and Office Coordinator

Status: Temporary and seasonal position, non-exempt from overtime

Position is 32 hrs/week

Compensation: Hourly based on qualifications, with a range beginning at $22.71 and up to $25.56/hr, depending on experience

Benefits:  Wellness hours accrue at 1 hr/40 hrs worked; eligible for six paid holidays

Start Date:  As early as February 1, 2026

End Date: October 31, 2026, with the possibility to extend into a longer-term position

Reports to: Beth Provo, Event and Campaign Manager

Work Location: 100% on site at GRuB

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What We Do

GRuB is a 501c3 non-profit that grows healthy food, people, and community. With roots in the land, we create opportunities for people to learn, lead, and thrive. We envision an equitable world where we are all nourished by healthy relationships, resilient community, and good food. 

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Our work lives at the intersection of food, education, and health systems. Each year, we directly engage approximately 1500 Thurston County residents of all ages in relationships-based programming centered on growing and preparing good food. We primarily work with young people, families with low incomes, students, seniors experiencing hunger, tribal communities, and veterans, active duty service members, and their families. Visit goodgrub.org for more information.

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Position Overview

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The Outreach and Office Coordinator furthers GRuB’s outreach, communications, volunteer, and office coordination in service to our mission. The Coordinator will support the production and distribution of promotional and educational materials across social media (Facebook, Instagram, organizational website) and through our website and monthly e-News. The Coordinator can expect to work within style standards and content parameters provided by the Outreach Team.  They will be responsible for entries into our databases, and for support for office functions.

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Qualifications 

This is an entry-level position for someone eager to develop their job skills and their resume. Our ideal candidate would possess a passion for GRuB’s mission and programs, an eagerness to engage others in our work, and a desire to learn new skills. Good writing and editing skills, problem-solving skills, and communication skills are required. Graphic design skills and experience managing social media accounts are desirable. Experience with Canva,  MailChimp, Instagram, Facebook, video editing for social media, database entry,  Google Workspace, and Volgistics is preferred. Past office experience with excellent customer service skills is preferred.   

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Key Position Responsibilities

Outreach Coordination:  12-15 hrs/week

• Coordinate electronic newsletters, social media, and website content for timely updates in alignment with organizational priorities 
• Coordinate GRuB’s tabling and presentation calendar, and materials
• Create content for internally generated fliers, and serve as part of the team for larger projects (annual report, fall appeal, videos and more)  
• Serve on fundraising and event campaign teams to organize outreach and volunteers
• Serve in hospitality and reception roles to create a warm welcome for the public, and help people connect with GRuB staff and programs in a timely manner.   
• Work on special projects (‘25-’26:  stories for 25th birthday celebrations)  

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Volunteer Coordination 6-10 hrs/week

• Support volunteer recruitment, onboarding, orientation, and appreciation, including connecting volunteers with staff, and working with staff to keep volunteer opportunities up to date
• Review and respond to volunteer@goodgrub.org emails daily, and review and process volunteer applications 
• Prepare volunteer sign-in sheets, waivers, photo release and ensure volunteer information (including hours & special interest) is captured in Volgistics platform
• Serve as the lead volunteer contact for significant GRuB events  
• As time allows, support volunteer work sessions on the land/farm

Hospitality, Reception and Office Stewardship  6-10 hrs/week

• Answer phones, greet visitors, and monitor organization-wide email 
• Open mail and record  income in our CRM Database
• Additional duties as needed by operations staff, such as managing office inventory, filling orders for our online store, and project-based work 

Organizational Stewardship 2-4 hrs/week

• Uphold all-staff expectations
• Participate in site stewardship including house cleaning chores and some farm work
• Participate in “All Hands on Deck” staff events, such as major events and outreach events
• Participate in staff development and equity work, as schedule permits
• Support programs and initiatives across the organization, as needed

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Physical Demands and Working Conditions

The majority of the work is performed in an open office setting, with computer work for extended periods. Event and program support may require periods of physical activity involving standing, walking, bending, and moderate lifting up to 25 pounds, including time outdoors on our farm and programming sites. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions of the role. 

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Application Process and Selection  

We actively recruit program alumni into leadership positions within our organization and strive to build a staff team whose demographics, lived experience, and backgrounds reflect those of our greater community. We believe that a diverse staff is essential to the successful pursuit of our mission. 

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We acknowledge that we are describing our ideal candidate for the position and are willing to consider the unique sets of transferrable experiences and skills an applicant may bring or develop and nurture with experience. We encourage you to apply even if you are not an exact match with the position’s qualifications. We are interested in candidates who exemplify passion for our mission, equitable community, and/or come from the lived experiences of the communities we serve. Please let us know if English is not your first language, and you would be supported by translation, or if there are other accommodations to help you with the application and interview process.

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GRuB is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of age, color, ability, gender identity, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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This position is open until filled. We will begin reviewing applications after the priority application deadline of January 16, 2026. We will only consider COMPLETE APPLICATIONS. A complete application includes: a compelling cover letter, résumé, three professional references with contact information, answers to the supplemental questions below.  

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Email your complete application in WORD or PDF format to: jobs@goodgrub.org; Subject: Outreach and Office Coordinator 

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Supplemental Questions

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Please give two examples of how your work/volunteer experience is a good match for the desired and preferred qualifications for this job.

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Please give a sample of your writing (no more than 1 page).

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Please give an example of a social media post and/or flyer you designed.