Temporary Administrative Assistant

Job title: Human Resources Intern

Temporary Administrative Assistant

Department:

Accounting

Reports To:

Accounts Receivable Manager

FLSA Status:

Part Time / Non-Exempt / Hourly

Mission Statement: The mission of the Boys & Girls Clubs of Central Minnesota is to do whatever it takes to empower all youth to reach their full potential.  If you would like to learn more about the Boys & Girls Clubs of Central Minnesota, please visit Boys & Girls Clubs of Central Minnesota

Administrative Assistant (Temp)

Department: Administration
Reports To: Accounts Receivable & Purchasing Manager 
FLSA Status: Part Time/Non Exempt - Hourly

Mission Statement

The mission of the Boys & Girls Clubs of Central Minnesota is to do whatever it takes to empower all youth to reach their full potential. If you would like to learn more about the Boys & Girls Clubs of Central Minnesota, please visit Boys & Girls Clubs of Central Minnesota.

Job Description Summary

The Administrative Assistant (Temp) is responsible for ensuring smooth daily operations by managing front desk responsibilities, coordinating supplies and orders, handling basic financial tasks, and supporting staff and membership services. This position requires strong organizational skills, attention to detail, and a customer-focused mindset.

Essential Duties & Responsibilities

• Greet visitors and answer incoming calls with professionalism, ensuring a welcoming experience for all.
• Manage the Club’s general voicemail and email system.
• Coordinate incoming and outgoing mail.
• Maintain and organize office and program supplies and requisitions.
• Collect and process receipts and payments.
• Enter deposit data accurately into the NetSuite.
• Assist with staff purchases such as logo gear.
• Support collections and follow-up as needed.
• Assist with data entry for membership records and updates.
• Process and track blue cards (or relevant membership documentation).
• Coordinate meeting preparation such as reserving space and ordering food.

Additional Responsibilities

• Assist with fundraising events as directed.
• Assist with asset audits.
• Attend and participate in meetings as directed.
• Assist with youth program needs as directed.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite
• Knowledge of accounting principles and practices.
• Proficient math skills, including the ability to perform calculations; ability to analyze data to determine accuracy with extreme attention to detail.
• Work as a team member using a positive approach to offer suggestions and achieve continuity. 
• Excellent customer service and interpersonal skills. 
• Excellent verbal and written communication skills.
• Ability to operate with flexibility, adaptability, and organize multiple priorities.
• Ability to pass a Department of Human Services background check

Education & Work Experience

Experience: 1 year of related experience

Fundamental Relationships

Maintains consistent, daily interaction with staff, members, and supervisors to exchange information, address concerns, and provide guidance. Engages with members to support behavior management and development. Build and sustain relationships with community organizations, schools, and families to support member success.

Benefits

The Boys & Girls Clubs of Central Minnesota (BGCMN) offers all part-time employees paid emergency safe and sick time and jury duty time.

Working Conditions & Physical Requirements

Physical Demands

• Regularly: walking, bending, reaching, stretching, hearing, seeing, repetitive hand motions, lifting up to 25lbs.
• Occasionally: lifting up to 50 lbs., and stationary work.

Equipment Use

• Regularly: personal computer, phones, two-way radios, copy/scan machines, motor vehicle, hand tools.
• Occasionally: Audio Visual equipment.
• Never: hand tools, motorized machinery, ladders, kitchen equipment

Work Environment

• Regularly: indoor and outdoor work in varied weather conditions, team and independent work, noisy conditions.
• Occasionally: odors, and varied lighting.

Mental Demands 

• Occasionally: handling belligerent behaviors, managing workplace stressors.

Substance Exposure & Protective Equipment

• Never: exposure to chemicals or body fluids, use of protective gear (gloves, masks, etc.).

Equal Employment Opportunity

Boys & Girls Club of Central Minnesota provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type, with or without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.