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Accounting Specialist

Etherio Group
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Accounting Specialist 

GENERAL SUMMARY

The Accounting Specialist supports the corporate accounting department, ensuring compliance with internal controls and accounting policies. The primary focus of this role is to facilitate the timely accurate and complete processing of accounts receivable and accounts payable transactions.  The ideal candidate will have a basic understanding of accounts receivable and accounts payable processes, strong attention to detail, and the ability to prioritize tasks to meet established deadlines.

ESSENTIAL FUNCTIONS

  • Support accounts receivable and accounts payable functions to ensure compliance with internal controls, accounting policies, and regulatory requirements.
  • Foster a collaborative and high-performing team environment.
  • Facilitate timely and accurate processing of client billings, vendor invoices, expense vouchers, payment disbursements, and maintain accurate financial records and control reports.
  • Collaborate with cross-functional teams, including procurement and finance, to ensure seamless client collection and vendor payment processes and accurate financial reporting.
  • Review AR and AP aging reports regularly to identify and address overdue amounts, applying appropriate prioritization strategies.
  • Prepare reports and reconciliations for all AR and AP general ledger accounts, ensuring the aging ties to general ledger accounts.
  • Ensure that project and department milestones and goals are met and adhered to approved budgets.
  • Utilize financial software such as NetSuite and project management tools like Monday.com to streamline processes and maintain accurate records.
  • Engage with customers to resolve invoicing discrepancies and ensure timely payments, maintaining positive relationships throughout the process.

MINIMUM AND PREFERRED QUALIFICATIONS

  • Bachelor’s degree in accounting, Finance, or a related field preferred.
  • Minimum of 2 years of experience in accounts payable or related financial roles as an individual contributor.
  • Basic knowledge of accounts receivable and accounts payable processes, internal controls, and financial reporting.
  • Experience with financial software (e.g. NetSuite), AP automation tools (e.g. Ramp, Concur) and project management tools such as Monday.com.
  • Proficient in Microsoft Excel, with expertise in VLOOKUP and PivotTables.
  • Exceptional attention to detail, ensuring precision in reconciliations, audits, and compliance with accounting standards.
  • Experience with multiple entity accounting.
  • Excellent verbal and written communication skills.
  • Detail-oriented with a commitment to accuracy and compliance in financial operations.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Etherio retains the right to change or assign other duties to this position.

WORKPLACE LOCATION REQUIREMENTS

We operate a Hybrid work environment (eligible after completion of 90 days on-site), working as a combination of remote and in-office presence at our Boca Raton, Florida office; as well as the possibility of being onsite at client and/or event locations.

TRAVEL REQUIREMENTS

Ability to travel at least 2 times per year. 

SCHEDULING REQUIREMENTS

Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

  • Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
  • Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
  • Frequently moves inside the office to access filing cabinets, office machinery, etc.
  • Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
  • Occasionally required to position self in a stooping, kneeling, or crouching manner.
  • Frequently communicates with others and must be able to exchange accurate information in these situations.
  • Frequently uses computers and other electronic equipment.

ABOUT ETHERIO

At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together.
Benefits include:

  • Medical, dental, vision, and more.
  • 401(k) with matching.
  • Generous paid time off.
  • Flexible and hybrid work schedules.

Our approach has earned us many industry awards over our 30+ year history, including 18 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies.

Join us at Etherio and become part of a team where your work has purpose, your growth is championed, and your results are rewarded. If you're excited to help shape exceptional experiences and build lasting connections, we’d love to meet you.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact hr@etherio.com.