Interim After School Site Supervisor

Are you a youth development professional with at least 2 years experience looking for a short-term part-time role through November/December/January? Boys & Girls Clubs of Northwest San Diego (BGCNWSD) has a "get your foot in the door" opportunity with our great organization for you! We're looking for an Interim After School Site Supervisor for our La Colonia Clubhouse in Solana Beach, CA to oversee the Clubhouse after school programs while the full-time Clubhouse Manager is on leave. This role is IN-PERSON and part-time with a maximum of 29 hours per week, with sick time benefits. Bilingual individuals (English and Spanish) are highly encouraged to apply.

Hours for this position would be: Mon/Tues/Thurs/Fri: 1:00pm-6:00pm AND Wed: 12:00pm-6:00pm, with a potential adjustment of working hours during events and classes, including break week camps in December. Our organization is closed on these holidays: Thanksgiving, the day after Thanksgiving, December 24th, December 25th, and January 1st.

We live out the Core Values of Grit, Growth, Respect, Accountability, Teamwork, and Integrity as we pursue our mission of inspiring, developing, and enriching young people to reach their fullest potential as confident, responsible, caring members of society. In the course of our mission, the La Colonia Clubhouse delivers programs that include education, homework assistance, social recreation, arts and crafts, sports, games, and computers to an average of 35-50 youth a year. The Interim La Colonia ASP Supervisor does not manage a budget, but does oversee four staff direct reports. Our La Colonia Clubhouse serves youth ages 5-18 (grades K-12). The clubhouse offers a welcoming environment with access to computers, a large multipurpose room (city-owned), an outdoor lawn area and a play structure (These amenities are part of the community park and remain open to the public. While these areas are shared spaces, we continue to run structured for our members).

For more about our organization and to learn about the La Colonia Clubhouse, please go to our website at https://bgcgreatertogether.org/locations/la-colonia-clubhouse/

Here are more details regarding the Interim After School Site Supervisor role:

Under the supervision of the Director of Club Services, the Interim La Colonia After School Program Supervisor manages overall daily operations of the La Colonia location and is responsible for planning, implementing, supervising, and evaluating activities and delivery of programs. This individual is responsible for the supervision and safety of staff and youth members and oversees the daily operations of the La Colonia Clubhouse with training of staff, membership administration, City of Solana Beach and community/school relationships.

Essential Duties and Responsibilities

Administrative

• Ensure compliance with organizational policies, procedures and processes.
• Maintain, enhance and implement clubhouse systems that help with effective management of program services.
• Assist in the development of an annual Clubhouse budget. Oversee budget implementation, control expenditures and revenues against budget, prepare monthly budget reports.
• Assist the Director of Club Services with staff recruitment, hiring, training, and scheduling. Supervise clubhouse staff and volunteers; provide ongoing feedback, identify and support professional development and training opportunities.
• Creates weekly staff schedules.
• Effectively manage the use of the membership registration system (Traxs); ensure accurate member registrations and member information.
• Report to the Director of Club Services on the ordering and inventory of after-school program equipment, supplies and snack shop items within budgetary guidelines.
• Responsible for accurate record-keeping and reporting including activities and events conducted, daily participation numbers, program achievements and incident reporting.
• Responsible for the daily opening, cleaning (wipe down, chairs and tables, sweep, mop, vacuum and take trash out daily. Set up and tear down multipurpose room before and after) and closing procedures.

Club Experience and Safety

• Oversee emergency preparedness and crisis communication of the La Colonia Clubhouse; educate and train Clubhouse staff and members on emergency responsiveness; implement emergency preparedness for the Clubhouse when appropriate; ensure all logs and emergency documents are kept up to date.
• Partner with Solana Vista and Skyline administrators to establish site-specific emergency procedures and responses that affect both the school and the clubhouse (ex. Natural disaster preparedness).
• Conduct regular Site Safety Assessments and Reports.
• Maintain and ensure an organized and clean appearance of the Clubhouse at all times.
• Create and maintain a positive club culture and environment that facilitates the achievement of Youth Development Outcomes and ensures physical and emotional safety of staff and members:
• Promote and stimulate program participation
• Provide guidance and role modeling to members
• Register new members and participate in their Club orientation process
• Provide guidance and role-modeling to members

Leadership and Supervision

• Collaborate with program staff, supervisors, managers, directors, and administrative personnel in day-to-day leadership actions that mirror our mission and core values.
• Establish, promote and maintain positive working relationships with peers, staff, parents, community leaders and organizations; promote a productive work environment.
• Provide leadership and supervision that positively influences effective performance by all clubhouse staff; support the ongoing development and delivery of staff trainings.
• Attend monthly After School Program (ASP) meetings and organizational Leadership meetings.
• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community; develop partnerships with parents, community leaders and local organizations.
• Collaborate internally with other BGCNWSD Department Directors, Managers and Supervisors, as well as with Solana Vista and Skyline administrators City of Solana Beach Staff, in structuring a shared space plan based on each party’s respective needs.

Programs and Youth Development

• Oversee day-to-day programs, activities and services that facilitate achievement of Youth Development Outcomes that:
• Align with organizational objectives
• Meets members’ needs and interests
• Prepares members for success
• Creates a safe and fun environment
• Implement daily activity schedules; delegate activity supervision to appropriate clubhouse staff.
• Under the guidance of the Director of Club Services, plan, develop, implement and evaluate clubhouse programs, services and activities to ensure they meet stated objectives and member needs and interests.
• Provide guidance and role modeling to members to influence positive conduct, safety and personal development.
• Participate in and provide oversight of the Club orientation process.
• Ensure that members are encouraged to participate in a variety of program areas/activities and receive instruction and constructive feedback to develop skills in program areas.
• Oversee and implement National Boys & Girls Clubs of America Programs.

Program Evaluation and Reporting

• Compile regular reports reflecting all activities, attendance, and participation in line with sign-in/sign-out procedures, including monthly scholarship and branch reports to the Director of Club Services.
• Collect and share stories of impact with Administrative Staff.
• Oversee conduct, safety, security and development of members and staff.
• Supervise the evaluation of Club programs on a continual basis and ensure programs and activities respond to member-needs based on identity, gender and cultural diversity.
• Compile regular reports reflecting all activities, enrollment and attendance, participation, and financial assistance awarded to members.

Team Support

• All other duties as assigned.

Minimum Qualifications

Education and Experience:

• High School Diploma or GED Equivalent.
• 2 years’ experience of planning and supervising activities in a Boys & Girls Club or similar youth development organization, based on the developmental needs of young people.
• Past non-profit work experience highly desirable. Combination of education and related experience applicable.
• Bilingual in English and Spanish a plus.
• Must have or be able to obtain a valid CA driver’s license and have an insurable driving record in order to operate club vehicles.
• Must have or be available to obtain CPR and First Aid certification (will provide training).
• Successful completion of pre-employment drug screening and background clearance.

Knowledge, skills and ability:

• Knowledge of youth development through safe and age-specific after-school programs.
• Demonstrated leadership ability, especially in the areas of recruitment, motivation and retention of key personnel.
• Strong oral and written communication skills, in person, over the phone, and via e-mail.
• Strong relationship-building and teamwork skills.
• Demonstrated ability in communicating effectively with young people, parents, staff, volunteers and community leaders.
• Working knowledge of budget preparation, control, and expense management.
• Demonstrated high proficiency in computer skills (MS Office including Word, Excel, PowerPoint, Outlook) is required and the ability to learn specific computer programs as needed.
• Demonstrated ability to effectively organize and schedule a calendar of events.
• Self-starter with excellent organizational skills and a good sense of prioritizing, time management, and follow through.
• Ability to deal effectively with members including discipline problems.

Boys & Girls Clubs of Northwest San Diego is an equal employment opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, or any other characteristic protected by law.