Event Assistant

About Davis Graham & Stubbs LLP

For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

The Event Assistant works within the Business Development & Marketing Department to support coordinating and executing activities that support attorneys' business development, marketing, client service initiatives, and other internal firm events. This role equally combines event support with hospitality services, providing a dual function within the firm.

The position also works collaboratively with the hospitality team to ensure all meeting spaces, conference rooms, and onsite events are set according to firm and guest standards.  The position is responsible for receiving and greeting clients, guests, and visitors, providing excellent customer assistance, answering and directing incoming phone calls, reviewing conference room bookings, processing all necessary details and requests and coordinating food and beverage needs for all conference room bookings.

Essential Functions

• Serve as the first point of contact at the reception desk, greeting visitors and managing incoming calls
• Review and coordinate all necessary details and requests for conference room bookings and onsite events including catering, beverage requests, room setup design and needs, and AV requirements with appropriate departments and hospitality teams
• Coordinate with the hospitality team on last-minute bookings to ensure seamless service for internal and client meetings
• Plans, coordinates, and implements all catering for meetings, lunches, and internal special projects Maintain cleanliness and organization of reception area
• Report and follow up on facilities issues through the established work request system
• Follow established procedures for scheduling and catering
• Maintain a professional dress and demeanor and ensure punctual attendance
• Assist with distribution of invitations, event directions, reminders, and announcements internally and externally as required
• Provide support for other administrative departments with events (e.g., Practice Group Holiday Parties, summer program, Poker Party, staff appreciation week, firm holiday party and summer picnic)
• Organize and staff registration table at business development events and welcome guests in a professional manner
• Coordinate and provide dining reservations for client events as needed
• Support event functions such as name tags, RSVP coordination
• Attend site visits for events as assigned
• Attend onsite and offsite events after hours as assigned
• Perform other duties as assigned

Required Skills/Abilities

• Good communication skills
• Excellent interpersonal and customer service skills
• Ability to understand and follow written and oral instructions
• Ability to complete projects in a timely manner
• Basic understanding of or the ability to learn Microsoft Office Suite or related software
• Ability to organize and prioritize work
• Ability to establish effective working relationships and act as a team player throughout the firm, with clients and vendors
• Attention to detail in overall work product
• Flexibility to work before and after scheduled hours to assist in coordinating events as needed
• Ability to exercise good judgment regarding access to sensitive and confidential information

Supervisory Role

N/A

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Prolonged periods sitting at a desk and working on a computer.

• Must be able to traverse the kitchens, cafes, and conference rooms floors quickly and efficiently
• Physically able to maintain inventory and cleanliness of assigned floor or area
• Must be able to lift up to 50 pounds at a time

Position Type and Expected Hours of Work

This is a full-time position with benefits eligibility. Monday through Friday, 8:00 am to 5:00 pm in-person, in the office. Occasional overtime (early morning, late evening, or weekends) may be required as job duties demand.  

Required Education and Experience

High School Diploma or equivalent 

Preferred Education and Experience

Prior experience in hospitality or food and beverage field 

One year of reception or law firm experience

Additional Eligibility Qualifications 

Must be 21 years of age to handle alcoholic beverages 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Application Deadline

This position is expected to stay open until July 25, 2025. Please submit your application as soon as possible and no later than July 25, 2025, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.

Colorado Residents: In any material you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Davis Graham participates in the E-Verify program to confirm authorization to work in the United States.