Legal Assistant I PRC 01-25

VACANCY NUMBER: PRC 01-25

OPEN: June 27, 2025

CLOSE: July 25, 2025

POSITION TITLE: LEGAL ASSISTANT I

GRADE: PRC – 1

SALARY RANGE: PRC 4 - $57,164 - $90,898

LOCATION: POSTAL REGULATORY COMMISSION

OFFICE OF THE GENERAL COUNSEL

WASHINGTON, DC

TELEWORK ELIGIBLE: NO

APPOINTMENT TYPE: CAREER LADDER POSITION WITH FULL PROMOTION POTENTIAL TO A PRC-3.

SECURITY CLEARANCE: PUBLIC TRUST BACKGROUND INVESTIGATION

WHO MAY BE CONSIDERED: OPEN TO ALL US CITIZENS

APPLICATION PERIOD: 2 WEEKS

INTRODUCTION

The Postal Regulatory Commission’s Office of the General Counsel is seeking a highly motivated, organized, and detail-oriented Legal Assistant to join our team. This position has an one year probationary period with promotion potential to a PRC-3. This is a career-ladder legal assistant position. This is not an attorney position and is not intended to be converted to one. View the full vacancy announcement at https://prc.gov/careers

MAJOR DUTIES AND RESPONSIBILITIES

The incumbent is expected to complete assignments according to the deadlines and expectations set by the General Counsel, Deputy General Counsels (Deputies), and the Supervisory Legal and Executive Assistant. Initially, the incumbent will receive detailed instructions and training. Upon completing the training period, they will be expected to handle increasingly complex assignments, seeking guidance from the General Counsel, Deputies, or Supervisory Legal and Executive Assistant when needed. Day-to-day tasks are supervised by the Supervisory Legal and Executive Assistant, with consultation available from OGC and staff from the Office if Accountability and Compliance (OAC), as necessary. All completed work will be reviewed for accuracy, adherence to instructions, and compliance with Commission style and practices.

Major Duties include:

·With assistance (as needed) and under supervision, manage the production of Commission documents. This generally includes:

o Maintaining control of and consolidating multiple versions of a document and/or comments received from multiple sources

o Cite checking and proofreading Commission documents

o Utilizing appropriate styles and formatting (as instructed through training and as appears in applicable style guide(s))

o Review, cite check, and prepare for circulation Notices, Orders, Chairman Information Requests, Presiding Officer Rulings

o Managing the distribution of Commission orders and other agency documents, among the Commission’s offices (including the Commissioners, the Office of the Secretary and Administration and others), monitoring progress and tracking comments, edits, approvals, and dissents, and maintaining control of the document to filing and transmittal to the Federal Register, where appropriate

o Adding tables of contents, cover pages, and other key content to Commission documents as requested

o Compiling information for appendices to Commission documents as requested

o Electronically filing approved documents

·As directed by the General Counsel, Deputies, Managing Attorneys, or Supervisory Legal and Executive Assistant, follow established plans and procedures to support the Commission’s FOIA program to include, but not limited to:

o Coordinate receipt, assignment, and responses to requests for information pursuant to FOIA

o Monitor status of FOIA requests and prepare written correspondence to requesters

o Update Commission FOIA logs

o Prepare quarterly and annual FOIA reports for submission to the U.S. Department of Justice and for posting to the Commission’s website

·As directed by the General Counsel, Deputies, or Supervisory Legal and Executive Assistant, assign cases to OGC staff and request access to non-public information for assigned staff

·As directed by the General Counsel, Deputies, or Supervisory Legal and Executive Assistant, track and organize cases and Commission documents in a variety of applicable databases or files (e.g., the database for Competitive negotiated service agreements (NSAs), weekly dockets sheet, legal memoranda database, assignments database/SharePoint site, etc.)

·As directed by the General Counsel, Deputies, or Supervisory Legal and Executive Assistant, compile and circulate routine emails (e.g., daily document queue email)

·Carry out special projects as directed by the General Counsel, Deputies, or Supervisory Legal and Executive Assistant

·Provide back-up when necessary to ensure all daily and/or routine required office tasks are completed (i.e., timekeeping, updating weekly dockets sheet, and publication status log, , etc.)

·With assistance (as needed) and under supervision, perform administrative office functions as directed by the General Counsel, Deputies, or Supervisory Legal and Executive Assistant. Such duties may include:

o Updating key office documents (e.g., the OGC phone tree)

o Distributing incoming mail to appropriate staff

o Assisting with scheduling of meetings; issuing invitations and notifications; preparing agendas

o Answering telephones and giving information to callers; taking detailed messages; transferring calls to appropriate individuals

o Operating and ensuring working order of office equipment, including printers and copiers, and coordinating with the Office of the Secretary and Administration on repair calls as needed

Providing additional administrative support to OGC as needed

CRITICAL COMPETENCIES

Critical Competencies include:

·Attention to detail

·Ability to work effectively as part of a team

·Ability to learn and adhere to Commission style guide(s), The Bluebook, and training pertaining to practices and style requirements for drafting and reviewing Commission documents

·Time management skills and ability to balance competing priorities and assignments

·Computer skills, including knowledge of Office 365 (e.g., Microsoft Teams/SharePoint), Microsoft Word and familiarity with Microsoft Excel and PowerPoint

·Customer service skills

·Ability to learn Commission practices and procedures

·Basic project management skills, including the ability to track project progress

EDUCATION

Undergraduate degree, associate degree in paralegal studies, or paralegal certificate is required if substituting education for experience OR a minimum of one full year of specialized experience performing legal work which demonstrates a basic knowledge of reviewing, editing, and formatting a variety of legal documents.

HOW TO APPLY

To apply for this position, you must submit an application package containing all required documents. The complete application package must be submitted via email to employment@prc.gov by 11:59 p.m. (EST) on the closing date July 25, 2025, to receive consideration. When submitting your application package, please include the vacancy number in the subject line. Applications received missing the vacancy number in the subject line will result in immediate disqualification.

Failure to provide all required information as requested in the vacancy announcement may result in immediate disqualification.

Application packages will NOT be accepted via mail or fax.

In order for your application to be considered complete, the following documents must be submitted:

1. Cover Letter (no more than two pages)

2. Resume:

For each position listed on your resume, you must specify the following information:

a. Start and end dates (month/year)

b. Description of duties

c. If the position was Federal, you must include the grade and step for each

d. education

3. Current and former Federal employees:

a. Submit a copy of your most recent non-award SF-50, “Notice of Personnel Action” to indicate your current federal status. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess the years of experience required for this vacancy. You must provide additional SF-50s that clearly demonstrate that you meet the years of experience required for this vacancy.

b. The SF-50 must show your tenure, grade and step, and type of position occupied. [i.e., Excepted or Competitive]

Performance award, Realignment, and Detail SF-50’s will not be accepted as proof of grade or tenure.

4. Veterans:

If claiming Veteran’s Preference, you must submit a Member-4 copy of your DD-214

a. Disabled Veterans

Disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must submit:

i. SF-15 Application for 10 Point Veterans Preference

ii. Member-4 DD-214

iii. disability rating letter (if applicable)

b. If you are currently on active duty to be released within 120 days, you may submit an armed forces certification in lieu of a Member-4 DD-214

Failure to provide this documentation will result in your application not receiving 10-point preference.

5. Military spouse of an Active-Duty Military Member:

a. Marriage license

b. A copy of your spouse's active military orders

c. SF-15 Application for 10 Point Veterans Preference

6. Military Spouse of Separated Veteran:

a. A copy of your marriage license

b. A copy of the Member-4 DD-214

c. A copy of your spouse’s 100% service-connected disability letter OR document of death during active duty

d. SF-15 Application for 10 Point Veterans Preference

You are not eligible for Military Spousal benefits if you were not married to the veteran at the time of death or have since remarried.

Failure to provide required documentation will result in your application not receiving preference.

7. Schedule A, Persons with Disabilities:

a. Submit a copy of your Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).