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Financial Associate II - General (Community Development)

St. Croix County
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POSITION SUMMARY:
This position provides accounting and administrative support to the operations of the Community Development Department by assisting the Finance Department as well as department staff.  Maintains department financial records and grant documentation for accurate expense/revenue tracking.  

ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
 

  • Provide courteous and professional customer service in person and by phone for the Community Development Department.
  • Perform administrative tasks such as providing program information to the public, processing mail and mailings, scheduling appointments, and assisting with event setup.
  • Assists with annual budget preparation for the Department.  Monitor balances and reconcile accounts.
  • Prepares multiple financial reports and spreadsheets requiring selection, preparation and interpretation of data.
  • Serves as principal source of financial information for the Department.
  • Maintains accounting record keeping systems for tracking and reporting in accordance with County processes.
  • Assists and prepares payments for processing including vendor invoices, individual reimbursements, refunds, other accounts payable and receivables, and researches discrepancies as required.
  • Prepares weekly deposits for the Department. Monitor online bank accounts and credit card transactions and reconcile accounts.
  • Track and manage grant financial data and assist with reimbursement requests to outside agencies.
  • Maintains recordkeeping for annual audit of grants and department funds.
  • Prepares month end reports of funds for Finance Department; including credit card funds to be distributed to various funds, sales tax reporting and bank fund transfers.?????
  • Purchase all operating supplies and equipment for the Department. Analyze and compare costs for services and operating supplies.  Track department assets.
  • Monitor and oversee daily cash transactions for the department. Train staff on cash handling process.
  • Receive and track all funds related to escrow accounts.
  • Track and monitor spending for Capital Improvement projects.
  • Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES  

  • Knowledge of governmental accounting methods, procedures, and financial practices, including GASB rules and GAAP standards.
  • Knowledge of County and State policies, procedures, and practices, and the organization and operation of local government.
  • Knowledge of the use of a multi-line telephone system.
  • Ability to prepare, maintain, and analyze complex financial documents, spreadsheets, and reports with accuracy.
  • Ability to operate standard office equipment and software applications, perform word processing, and data entry.
  • Ability to establish and maintain effective working relationships with coworkers, supervisors, and the public.
  • Ability to prioritize and manage multiple tasks, adapting to shifting priorities and meeting stringent deadlines with minimal supervision.
  • Ability to perform detailed work independently and accurately.
  • Ability to type accurately at a reasonable rate of speed.
  • Ability to maintain confidentiality and discretion regarding sensitive information in compliance with applicable laws and regulations.
  • Ability to read, comprehend, and apply County and State policies, procedures, regulations, and written instructions.


LANGUAGE SKILLS  
 

  • Ability to communicate truthfully, clearly, concisely, and effectively in both verbal and written form with staff, supervisors, and the public.
  • Proficient in workplace English, spelling, grammar, and professional correspondence.
  • Ability to interpret and apply written instructions, County policies, safety documents, maps, and general correspondence.


MATHEMATICAL SKILLS
 

  • Ability to accurately perform complex mathematical calculations, analyze financial data, and develop and utilize spreadsheets and formulas.
  • Ability to comprehend complex financial records.


REASONING ABILITY
 

  • Ability to interpret and implement local, State, and Federal policies, procedures, and regulations.
  • Ability to understand and effectively carry out verbal and written instructions.
  • Strong organizational and time management skills to prioritize work and meet deadlines.
  • Ability to define problems, analyze facts, and exercise sound judgment and discretion in decision-making.
  • Ability to maintain composure and adaptability in stressful situations.
  • Ability to prepare and maintain accurate and concise records and reports.
  • Strong attention to detail and accuracy in all aspects of work.
  • Ability to maintain confidentiality and comply with applicable open records laws.


PHYSICAL AND WORK ENVIRONMENT:
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.  

PHYSICAL REQUIREMENTS
 

  • This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to handle, feel and perform repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
  • Work has standard vision requirements.
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
  • Hearing is required to perceive information at normal spoken word levels.
  • Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
  • Work has no exposure to environmental conditions.
  • Work is generally in a moderately noisy location (e.g. business office, light traffic).


WORK ENVIRONMENT
 

  • Work is primarily in an office setting.
  • Assigned to multiple office locations within Community Development including Hudson, Baldwin and Park Facilities. Assigned locations will vary as needed to fulfill job duties efficiently.


MINIMUM QUALIFICATIONS:
 

  • Associate’s degree in accounting, finance or related field.
  • Minimum of two (2) years of experience in accounting, finance or related field.


LICENSES, CERTIFICATES, AND OTHER REQUIREMENT
 

  • Must be bondable.
     

Expected Pay Range: $23.40 - $26.48/hour

Department: Community Development

FTE: 1.0


St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination.  We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.